Senior Administration Manager

Job Description

1. Basic Details

A Brief Introduction about AIS Business Solutions Pvt LtdAIS is a global process and software engineering company committed to delivering high-quality solutions, on time and at a great value.

We offer strategic sourcing alternatives to help organizations manage economic uncertainties, regulatory pressures, and market difficulties.

Our core competencies include Data & Predictive Analytics, Software & Technology, Account Services, Legal Support Services, and Business Process Services.Job Title Manager-AdministrationDepartmentAdminReports to (position)Sr. Manager-HR & AdminJob LocationVadodaraNo. of Reportee/s2Compensation Budget

1. Job Description (Focus on describing what are the primary job responsibilities)

Job Description
(Key Accountabilities)

• Supervising the day-to-day operations of the administrative department and staff members.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.
• Stellar internal and external customer service focus
• The ability to manage multiple priorities simultaneously - orientated on results
• Ensure smoothness of day-to-day operations w.r.t administrative upkeep of the overall facility including security, safety, housekeeping, canteen, travel arrangements, hotel bookings, stationary & other consumable inventories.
• Work closely with the Management team & external agencies for specific Project Management works in case of any future expansions coming up either in Vadodara OR elsewhere in India.
• Coordinate office requirements for space planning, furniture, IT, security, and other related administrative activities.
• Support events teams and collaborate with Global event teams to support all kinds of events/activities being planned at AIS.
• Track budgets and performance to plan associated with Facilities OpEx annual budgets, forecasting, and CapEx planning

1. Job Specification Focus on describing what the min. requirements are to perform assigned tasks.

Qualification

• Bachelors degree in business administration, management, or a related field.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.

EducationDegree (required)Any GraduateField of Study Degree (preferred)Any GraduateField of Study Language(s) (Choose Ability level from the drop-down menu)RequiredEnglish Ability Level2 - Business FluentPreferredHindiAbility Level2 - Business FluentPreferred Ability Level Professional Certifications/qualificationsRequired Preferred Work Experience What is the experience you would consider for this role?
Total Experience
(No. of Years)5 -7 Years




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