Senior Administration Executive

Position: Senior Executive Officer Administration

Department: Administration

Location: Panchkula, Haryana

Experience: 2-5 Years

Qualification: Graduate / Post Graduate

Job Summary

We are looking for a dynamic and experienced Senior Executive Officer Administration to

manage and coordinate day-to-day administrative and facility operations at the plant/campus. The

role will focus on maintaining a safe, disciplined, efficient and well-maintained workplace while

coordinating with internal departments, vendors and external agencies.

Key Responsibilities

• Manage day-to-day plant/campus administration and facility operations.
• Ensure proper upkeep and maintenance of infrastructure, facilities, assets, furniture and fixtures.
• Coordinate with vendors and service providers for AMC, maintenance and facility-related services.
• Manage and monitor security, housekeeping and other outsourced services.
• Ensure compliance with applicable SOPs, administrative policies and statutory requirements.
• Coordinate with relevant teams for safety and emergency management, including fire safety arrangements and emergency preparedness.
• Handle guest and visitor management and ensure smooth arrangements for official visitors.
• Maintain administrative records, registers, documentation and MIS/reporting.
• Coordinate arrangements for meetings, events, employee activities and other organizational functions.
• Monitor administrative expenses and support cost-effective facility management.
• Coordinate with Engineering, HR, Security, EHS and other departments for smooth plant operations.
• Support audit, inspection and compliance activities related to administration.
• Identify administrative issues and drive timely resolution and continuous improvement.
• Supervise and coordinate with the administration/support staff to ensure effective service delivery.

Required Skills

• Administration & Facility Management
• Vendor & AMC Management
• Team Leadership & People Management
• SOP & Compliance Management
• Safety & Emergency Management
• Security Coordination
• Guest & Visitor Management
• Asset & Infrastructure Management
• Strong Communication & Coordination
• MS Office / Excel and MIS Reporting

Preferred Candidate Profile

Candidates with 2-5 years of experience in plant administration, facility management,

corporate administration or a similar environment will be preferred. Experience in a

manufacturing/pharmaceutical/industrial setup would be an added advantage.