Senior Administration Executive

KEY RESPONSIBILITIES

• Manage and coordinate vendor relationships, including vendor communication, service coordination and performance monitoring & Renewal of Annual Maintence Contract.

• Coordinate employee requirements related to transport, facilities, ID cards, access cards, Seating and other administrative services.

• Manage employee transportation/cab-related coordination.

• Address employee administrative queries and ensure timely resolution.

• Support employee engagement activities and company events.

• Monitor office utilities such as electricity, water, air-conditioning and other facility requirements.

• Coordinate office maintenance, repairs and breakdowns with internal teams and external service providers.

• Support office shifting, expansion, renovation and infrastructure-related activities.

• Maintain records of office assets, furniture, equipment and other administrative items.

• Coordinate logistics for meetings, events, training programs and management visits.

• Conduct periodic physical verification of assets.

• Coordinate issuance, transfer, repair and disposal of administrative assets.

• Monitor stationery and other office consumables and maintain adequate stock.

• Maintain administration-related records, registers, contracts and statutory documents.

• Ensure required licenses, AMC documents and facility-related compliance records are maintained.

• Support internal, external and statutory audits related to administration.

• Prepare periodic administrative reports and MIS.

• Monitor administration expenses and support effective cost control.

• Obtain quotations and compare commercial proposals for administrative purchases/services.

• Identify opportunities to reduce unnecessary administrative and facility costs.

• Ensure expenses are within approved budgets.

• Verify vendor invoices and submit them ontime for approval/payment. • Maintain confidentiality of organizational data, documents, and sensitive information.

• Coordinate security operations and ensure proper access control for employees, visitors and contractors.

• Monitor security personnel deployment and attendance.

• Coordinate with security agencies on operational and compliance matters.

• Support implementation of workplace safety and emergency preparedness requirements.

• Supervise, manage, and coordinate housekeeping staff to ensure efficient daily operations and consistently high standards of cleanliness and service.

• Maintain office security by following established SOPs and monitoring and controlling access to the premises.

• Prepare and coordinate HR-related letters and documents, including employee communication and other administrative correspondence.