Senior Administration Executive

We are hiring Senior Administration Executive who is responsible for overseeing and managing day-to-day administration operations, including housekeeping, laundry services, employee transportation, staff accommodations, and company guest house management. The role ensures smooth facility operations, employee comfort, service quality, cost control, and compliance with organizational standards.

Role & responsibilities :

1. Housekeeping Operations Management

• Oversee end-to-end housekeeping operations across factory premises and accommodations.
• Plan and manage housekeeping manpower requirements and workforce deployment.
• Monitor attendance, shift scheduling, and productivity of housekeeping staff.
• Control housekeeping materials, consumables, and inventory.
• Ensure proper utilization of cleaning equipment and supplies.
• Conduct regular inspections to maintain cleanliness and hygiene standards.
• Prepare daily, weekly, and monthly housekeeping reports.
• Coordinate with vendor to ensure quality service delivery.
• Implement corrective actions for housekeeping-related issues and complaints.

2. Laundry Operations Management

• Supervise daily laundry operations for worker uniforms and other items.
• Coordinate and monitor laundry workers' activities and performance.
• Ensure adherence to proper washing schedules, procedures, and quality standards.
• Track laundry processing timelines and ensure timely delivery.
• Monitor laundry consumables and maintain adequate stock levels.
• Maintain cleanliness, hygiene, and operational efficiency in the laundry area.
• Address and resolve laundry-related operational issues promptly.

3. Employee Transportation Management

• Plan and coordinate daily transportation requirements for employees from accommodation areas.
• Monitor company cars, buses, vendor vehicles, and cab services.
• Ensure timely vehicle deployment according to shift schedules and operational needs.
• Track vehicle utilization and optimize transportation resources.
• Monitor vehicle condition, maintenance schedules, insurance, and statutory compliance.
• Manage transportation vendors and evaluate service performance.
• Verify daily transportation reports and ensure proper utilization.
• Ensure employee safety and service quality during transportation operations.

4. Staff & Worker Accommodation Management

• Take complete responsibility for staff and worker accommodation facilities.
• Conduct regular visits and inspections of all accommodations.
• Ensure proper cleanliness, hygiene, maintenance, and housekeeping standards.
• Coordinate repair and maintenance activities as required.
• Maintain accommodation occupancy records and allocations.
• Address employee accommodation concerns and ensure timely resolution.
• Coordinate with housekeeping and maintenance teams for smooth operations.

5. Guest House Administration

• Manage day-to-day operations of company guest houses.
• Coordinate guest check-in and check-out activities.
• Ensure room readiness, cleanliness, and hospitality standards.
• Maintain guest records, occupancy details, and booking schedules.
• Monitor guest house inventory and facility requirements.
• Handle guest feedback and resolve issues promptly.

Preferred candidate profile

• Graduate in any discipline; MBA/PG in HR/Administration will be an added advantage/ any degree.
• 36 years of experience in Administration, Facility Management, or Factory/Industrial Administration.
• Experience in managing housekeeping, laundry, employee transportation, staff accommodation and guest house operations.
• Strong experience in vendor management, manpower planning, facility maintenance and cost control.
• Good knowledge of MS Excel, reporting and administrative documentation.
• Strong coordination, communication, problem-solving and team management skills.
• Candidates from manufacturing/factory or large-scale industrial environments will be preferred.