Senior Administration Executive

Role and Responsibilities:

• Administrative Operations
• Manage comprehensive travel logistics for employees and international visitors, including visa processing, flight bookings, and hotel reservations.
• Draft essential travel documentation, such as covering letters and official invitation letters.
• Coordinate local transportation and car hire services for visiting delegates.
• Oversee the design, printing, and issuance of corporate identity materials, including visiting cards, ID cards, and company letterheads.
• Manage the procurement and inventory of office stationery and pantry supplies, ensuring optimal stock levels to prevent service interruptions.
• Act as the primary point of contact for vendors, negotiating service agreements and managing Annual Maintenance Contracts (AMCs) for office equipment.
• Monitor daily cleaning and hygiene schedules to maintain high workplace standards.
• Supervise pantry operations and housekeeping team performance.
• Coordinate with technicians for prompt repairs and maintenance of office infrastructure.
• Ensure strict compliance with safety norms, including regular checks of fire safety and emergency equipment.
• Coordinate with branch offices to reconcile temporary staff attendance, ensuring timely salary processing and the prompt settlement of payroll invoices
• Lead the planning and execution of office decorations for festivals, birthdays, and corporate events, fostering a vibrant office culture.

Requirements:

• Bachelors degree in Business Administration, Management, or a related field.

• 3-7 years of experience in an administrative or office support role.

• Strong proficiency in MS Excel (including pivot tables and VLOOKUPs).

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational, communication, and interpersonal skills.

• Ability to handle multiple tasks, prioritize effectively, and maintain confidentiality.

• Experience in vendor management and office administration is preferred.

Personal characteristics:

• Accuracy in managing admin records.

• High level of integrity and confidentiality while performing duties.

• Switches seamlessly between urgent admin tasks.

• Good communication skills for reporting and coordination.

• Spirit of being a team player.

Note: We need an Immediate joiner for this role.

Interested candidates can share their updated CV on [email removed] or WhatsApp on [phone removed]