Senior Administration Executive

Senior Executive Admin (IT Admin & Travel Desk)

Location: Bangalore

Experience: 5–7 Years

Department: Administration

Industry: FMCG / Food Manufacturing

Job Summary

We are looking for an experienced Senior Executive – Admin who will be responsible for managing IT Administration, Travel Desk operations, and day-to-day administrative activities. The ideal candidate should have strong coordination, vendor management, documentation, and employee support skills, with the ability to independently manage multiple administrative functions.

Key Responsibilities

1. IT Administration

• Manage day-to-day IT administrative activities and coordinate with internal IT teams/vendors.
• Coordinate laptop, desktop, mobile, accessories, printers, and other IT assets allocation and tracking.
• Maintain IT asset records, inventory, handover documents, and asset movement records.
• Coordinate employee joining and exit requirements, including IT asset allocation/recovery and system/access coordination.
• Manage IT vendors, AMC renewals, service requests, and troubleshooting coordination.
• Coordinate procurement and replacement of IT equipment and accessories.
• Maintain proper documentation for IT assets, software/licenses, and vendor records.
• Ensure timely resolution of employee IT-related administrative queries.

2. Travel Desk Management

• Manage the end-to-end travel desk for employees across locations.
• Coordinate domestic travel bookings including flights, trains, hotels, cabs, and other travel requirements.
• Handle travel requests and ensure bookings are made as per company policies and approved budgets.
• Coordinate with travel agencies and vendors for bookings, cancellations, rescheduling, and refunds.
• Coordinate travel arrangements for senior management and business teams when required.
• Resolve employee travel-related queries and ensure smooth travel support.

3. General Administration

• Manage day-to-day office administration and ensure smooth functioning of office facilities.
• Coordinate with housekeeping, security, maintenance, courier, stationery, pantry, and other facility vendors.
• Manage office supplies, stationery, pantry requirements, and administrative inventory.
• Coordinate vendor payments, quotations, purchase orders, and service agreements.
• Support employee engagement activities, meetings, events, and internal programs.
• Maintain administrative records, documents, and MIS reports.
• Ensure compliance with company administrative policies and processes.

4. Vendor & Cost Management

• Identify and coordinate with reliable vendors for IT, travel, facility, and administrative requirements.
• Negotiate with vendors wherever applicable and ensure cost-effective services.
• Monitor vendor performance, contracts, AMC renewals, and service quality.
• Maintain proper records of quotations, invoices, agreements, and payments.

Required Skills

• 5–7 years of experience in Administration / IT Admin / Travel Desk / Facility Management.
• Strong experience in managing IT assets and travel desk operations.
• Good knowledge of flight, hotel, cab, and other travel booking processes.
• Strong vendor management and negotiation skills.
• Excellent coordination and communication skills.
• Good knowledge of MS Excel, Word, and PowerPoint.
• Strong documentation and record-maintenance skills.
• Ability to handle multiple tasks and work independently.
• Good problem-solving and follow-up skills.
• Experience in FMCG, manufacturing, or corporate environments will be preferred.