Senior Accounts Receivable Specialist

At Allucent, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

The Accounts Receivable Senior Specialist is responsible for end-to-end AR and project billing activities, including:

• Reviewing Unbilled revenue on monthly basis.
• Preparing and processing project-related invoices (TM, milestones, fixed fee, pass-through, investigator payments, grants, advances)
• Ensuring accurate cost capture, documentation, and contract compliance
• Resolving billing, credit and documentation issues
• Creating AR reports - unbilled report, AR aging report and On-account report.
• Coordinating closely with Project Financial Analysts, Project Managers, and Global Finance

The role aims to ensure accurate and timely revenue realization while maintaining adherence to accounting policies and sponsor contracts and improving AR process efficiency.

Key Responsibilities

• Project Billing Invoicing: Prepare and process project-related billings (Time Material, Milestone, Pass-Through, Investigator payments, grants, advance invoices) in line with sponsor contracts, purchase orders, and proposal specifications. Handle multiple invoice types including TM, progress, fixed fee, and milestone-based invoices, ensuring accuracy, timeliness, and compliance. Ensure all costs are properly accounted for, with correct descriptions and appropriate supporting documentation. Verify that project specifications and contractual terms are correctly reflected in all invoices.
• Accounts Receivable Reconciliations: Monitor AR ageing and follow up on outstanding balances in coordination with internal stakeholders. Perform monthly sponsor/client reconciliations, investigating historical data and resolving discrepancies. Process incoming payments and refunds and ensure accurate application to customer accounts. Support bank payment activities, helping ensure integrity of accounting policy application.
• Intercompany Pass-Through Costs: Be conversant with Accounts Payable and Accounts Receivable processes. Handle intercompany transactions and pass-through costs related to projects, ensuring correct treatment and documentation.
• Issue Resolution Process Improvement: Identify and resolve billing and credit issues, including documentation gaps or contract mismatches. Address sponsor/client inquiries related to invoices, payments, and reconciliations. Contribute to process efficiency improvements in AR and billing workflows, including use of ERP and reporting tools.
• Collaboration Special Projects: Work closely with Project Financial Analysts, Project Managers, and Global Finance to align billing with project status and contracts. Support special projects and analyses as requested (e.g., revenue/billing analysis, AR ageing reviews).

Education Experience

• Bachelor s degree in accounting (or closely related field).
• 8-10 years of accounting experience, preferably including significant AR / project billing exposure.

Technical Skills

• Expertise with Dynamics 365 preferred, or demonstrated experience with a similar ERP system, particularly AR billing and project invoicing.
• Advanced skills in MS Office (especially Excel) and common accounting software.
• Strong understanding of general accounting principles, AR processes, and project cost accounting.

Soft Skills

• Excellent communication skills with proficiency in English (written and verbal).
• High attention to detail, accuracy, and documentation quality.
• Strong organizational and time-management skills; ability to manage multiple projects and deadlines.
• Ability to work collaboratively with global, cross-functional teams (Finance, Project Management, operations).

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.