Senior Accounts Payable Specialist

Job Title:  Senior Accounts Payable Specialist  

Position Summary:  The Michael J. Fox Foundation for Parkinson’s Research (“the Foundation”) is seeking top talent for its Senior Accounts Payable Specialist position.  This role  is responsible for supporting the Accounts Payable & Vendor Management processes to ensure timely payments, accurate vendor records, and consistent documentation across the payables function. This position facilitates data flow between vendors, Business Units, and Finance to help maintain the integrity of vendor records, support payment processing, and improve visibility into the Foundation’s payables operations. This role is responsible for supporting vendor onboarding, maintenance and vender due diligence along with monitoring the payables day-to-day processes to ensure timely payments.    

This position can be based remotely within the U.S. and will be expected to work east coast hours (standard business hours are 9:00am – 5:00pmET).    

Key Responsibilities:   

Procurement, Payables & Operational Excellence:  

Manage the day-to-day operations of the Accounts Payable (“AP”) function by monitoring Coupa and NetSuite workflows, including invoice processing, payment status, approvals, exceptions, and system integrations  

Oversee invoice intake, routing, coding, approvals, payment processing, and issue resolution to ensure timely, accurate, and compliant processing  

Engage as customer service support to staff and vendor inquiries at a mid-tier complexity. Research and resolve payment inquiries, supplier statements, invoice discrepancies, and AP workflow issues in partnership with internal stakeholders, vendors, and third-party service providers that escalate from AP team.  Escalate complex payment, system, integration, or workflow issues to manager as appropriate.   

Reconcile AP data across systems to maintain data accuracy and payment integrity  

Support corporate card and Travel & Expense administration through expense review, documentation, audit support, reporting, and policy compliance  

Prepare and analyze AP operational reports and dashboards to monitor invoice aging, payment exceptions, workflow performance, and operational trends  

Assist with the maintenance of AP process documentation, job aids, and standard operating procedures while identifying opportunities to improve workflows, controls, reporting, and operational efficiency  

Vendor Compliance Management:   

Manage day-to-day vendor onboarding and maintenance activities by monitoring Coupa and NetSuite workflows, vendor setup requests, maintenance updates, exceptions, and system integrations  

Administer vendor onboarding, banking verification, tax documentation, and master data maintenance to ensure complete, accurate, and compliant vendor records  

Review vendor records, documentation, and invoice activity to identify data quality issues, duplicate records, unsupported banking changes, incomplete tax information, and other compliance risks  

Reconcile vendor master data, banking documentation, tax records, and related reporting to support data integrity and audit readiness  

Prepare and analyze vendor compliance reports and dashboards related to onboarding status, documentation, banking verification, data quality, and policy compliance  

Partner with internal stakeholders and vendors to resolve vendor setup, maintenance, tax, banking, and compliance inquiries while maintaining complete documentation and approval records  

Develop and maintain vendor management procedures and documentation, and recommend process improvements to strengthen controls, data quality, operational efficiency, and compliance  

Qualifications and Skills:   

Relevant experience in Accounts Payable, vendor management, vendor onboarding, invoice processing, finance operations, or related business support functions  

Relevant experience using accounting, ERP, or procure-to-pay systems such as Coupa, NetSuite, or similar platforms  

Strong attention to detail and ability to review vendor, banking, tax, invoice, and payment information for accuracy and completeness  

Understanding of vendor setup, W-9 documentation, banking verification, payment terms, tax exemption documentation, and invoice processing requirements  

Ability to monitor queues, track open items, follow up with stakeholders, and escalate issues appropriately.   

Strong written and verbal communication skills with the ability to work professionally with vendors, internal teams, and Finance partners  

Ability to work independently while also supporting team priorities and cross-functional Finance needs  

Strong organizational skills and ability to manage multiple requests, deadlines, and documentation requirements  

Experience creating or maintaining process documentation, checklists, reports, or operational tracking tools preferred  

Non-profit experience is a plus  

 

  Compensation & Benefits Individual compensation for this role is dependent on a variety of factors, including, but not limited to, qualifications, skillsets, and applicable laws.  In addition to salary, the Foundation offers a comprehensive benefits package, including:

15+ options for medical insurance (with the Foundation paying 90 percent of the premiums) 

Competitive dental and vision plans 

401(k) plan with 6 percent employer contribution 

Flexible spending accounts 

Employer paid life and disability insurance  

18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2pm) and a summer holiday week over July 4 

Flexible work environment.  We trust all employees to work closely with their manager and colleagues to determine when, where and how programs and projects get done.   

Employees are also eligible for a discretionary bonus on an annual basis. The Foundation provides staff and leadership cultivation through regular training courses and events.    

Salary Range $80,000 — $95,000 USD

How to Apply:  Interested candidates should submit a resume and thoughtful cover letter describing through examples, their specific qualifications and interest in the position. If you think that your skills are transferable and can add value to this role, please apply. Applicants who best match the position’s needs will be contacted.  

  About Us:   The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects in both academic and industry labs worldwide.  

Visit www.michaeljfox.org for more information.  

    Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply.