Senior Accounts Executive

Role Summary

The Accounting Executive / Senior Executive Accounting Operations will be responsible for accurate, timely, and compliant accounting of all financial transactions purchases, sales, banking, vendor/customer ledgers, inventory, and fixed assets in line with Accounting Standards, GST provisions, and internal company policies. The role also supports month-end closing, MIS reporting, and internal control/audit requirements.

Key Responsibilities

A. Purchase Accounting

• Book all domestic purchase invoices accurately and on time.
• Book import purchase invoices with correct duty/tax treatment.
• Verify GST details (GSTIN, tax rate, HSN/SAC) before booking any invoice.
• Perform 3-way matching of Purchase Orders, GRNs, and Vendor Invoices.
• Account for capital asset purchases as per capitalization policy.
• Book routine expense invoices under correct GL heads.
• Adjust vendor advances against corresponding invoices.
• Process Debit Notes / Credit Notes for purchase-related adjustments.
• Monitor and follow up on unbooked/pending invoices to avoid backlog.

B. Sales Accounting

• Book domestic sales invoices in the ERP system.
• Book export sales invoices with correct currency and documentation reference.
• Process Credit Notes & Debit Notes for sales adjustments.
• Account for sales returns accurately.
• Ensure revenue recognition as per applicable accounting standards (Ind AS/AS).
• Adjust customer advances against invoices raised.

C. Bank & Cash Management

• Perform daily bank accounting entries.
• Conduct regular bank reconciliation (BRS).
• Maintain cash book with daily updates.
• Manage and account for petty cash transactions.
• Account for bank charges and other bank-related debits.
• Book interest income/expense entries.
• Account for foreign inward remittances against export/other receipts.

D. Vendor Accounting

• Reconcile vendor ledgers on a periodic basis.
• Obtain and process vendor balance confirmations.
• Prepare vendor ageing analysis reports.
• Reconcile outstanding vendor advances.
• Verify TDS deduction and applicability on vendor payments.

E. Customer Accounting

• Reconcile customer ledgers periodically.
• Obtain and process customer balance confirmations.
• Track collections against outstanding invoices.
• Prepare customer outstanding ageing reports.

F. Inventory Accounting

• Maintain accurate stock accounting in books.
• Account for material consumption against production.
• Track and account for Work-in-Progress (WIP).
• Account for finished goods valuation and movement.
• Account for scrap generation and disposal.
• Reconcile physical/ERP inventory with book records.
• Review and report slow-moving/non-moving inventory.

G. Fixed Assets

• Process asset capitalization as per policy and threshold limits.
• Monitor Capital Work-in-Progress (CWIP) and transfer to fixed assets on completion.
• Calculate and post depreciation as per applicable rates/standards.
• Account for asset disposal, sale, or write-off.
• Support physical verification of fixed assets and reconcile with the asset register.

H. Month-End Closing Activities

• Complete bank reconciliation.
• Complete vendor reconciliation.
• Complete customer reconciliation.
• Complete inventory reconciliation.
• Perform GR/IR (Goods Receipt/Invoice Receipt) reconciliation.
• Post expense provisions for the period.
• Pass accrual entries for income/expenses.
• Account for and amortize prepaid expenses.
• Perform forex revaluation of foreign currency balances.
• Post depreciation entries.
• Pass all closing journal entries and finalize books for the month.

I. MIS & Reporting

• Prepare daily sales report.
• Prepare periodic purchase report.
• Prepare expense report (department/cost-center wise).
• Prepare monthly trial balance.
• Conduct general ledger scrutiny to identify and correct misclassifications.

J. Internal Controls & Audit Support

• Support statutory, internal, and tax audit requirements with data and documentation.
• Maintain proper and organized documentation/backup for all transactions.
• Ensure maker-checker compliance in all accounting processes.
• Maintain accuracy and integrity of ERP data entries.

Qualifications & Experience

• Education: B.Com / M.Com; Inter CA / CMA preferred for Senior Executive level.
• Experience:
• Senior Executive: 5–10 years, with exposure to month-end closing, reconciliations, and MIS.
• Industry preference: Manufacturing, EXIM/trading, or similar transaction-heavy environment.

Skills Required

• Strong working knowledge of GST, TDS, and basic Ind AS/AS concepts.
• Hands-on experience with ERP systems (SAP, Oracle, Tally, or similar).
• Proficiency in MS Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliation formats).
• Strong analytical skills with high attention to detail.
• Good communication skills for vendor/customer/bank coordination.
• Ability to work under month-end closing timelines and multitask across ledgers.