Senior Accessioning Officer

Role & responsibilities

• Manage the day-to-day operations of the accession department.
• Supervise and manage the accession team across shifts.
• Ensure proper receipt, verification, identification, labeling and accessioning of patient samples.
• Ensure accurate patient and test information is entered and updated in the LIMS.
• Verify sample requirements, quantity, container, labeling and sample condition before processing.
• Monitor and control sample rejection, leakage, clotting, hemolysis, insufficient quantity, mislabeling and other pre-analytical errors.
• Ensure samples are properly segregated and routed to the respective departments such as Biochemistry, Hematology, Microbiology, Histopathology, Molecular Biology, etc.
• Ensure samples reach the respective departments within the defined TAT.
• Coordinate with collection centres, phlebotomy, logistics/courier, customer care and technical departments for sample-related issues.
• Track delayed, pending and unprocessed samples and take immediate corrective action.
• Monitor accessioning TAT, sample rejection rate, error rate and productivity.
• Investigate sample discrepancies and implement appropriate corrective and preventive actions
• Ensure strict adherence to laboratory SOPs, quality standards, safety procedures and regulatory requirements.
• Conduct regular process audits and identify opportunities for improvement.
• Prepare daily/weekly/monthly MIS and operational reports for management.
• Train new and existing accession staff on SOPs, LIMS, sample handling and quality requirements.
• Prepare staff duty rosters and ensure adequate manpower availability.
• Handle escalations related to sample discrepancies, delays, TAT breaches and accession errors.
• Coordinate with laboratory and operations teams to improve overall sample flow and operational efficiency.
• Ensure proper documentation and maintenance of accession-related records.

Preferred candidate profile

• Should be comfortable working in rotational shifts and rotational weekly offs.
• Immediate joiners preferred.
• Prior experience in accessioning is required.
• Should be comfortable working at the Vidyavihar location.