Secretory To Dean

Role & responsibilities

• Manage the Deans daily calendar, appointments, and meeting schedules.
• Handle incoming and outgoing correspondence, emails, letters, and official communications.
• Prepare, type, proofread, and maintain official letters, notices, circulars, and reports.
• Maintain confidential files, records, documents, and office registers.
• Screen telephone calls, respond to routine inquiries, and direct requests to the appropriate personnel.
• Schedule meetings with HODs, faculty members, administrative staff, and external stakeholders.
• Prepare meeting agendas, notices, and supporting documents.
• Record and circulate minutes of meetings, as required.
• Follow up on action items and decisions taken during meetings.
• Coordinate arrangements for academic reviews, committee meetings, and institutional events.

Preferred candidate profile

• Computer Skills: Proficiency in MS Word, Excel, PowerPoint, email, calendar management, and document preparation.
• Communication: Excellent written and verbal communication skills in English; knowledge of local languages is an advantage.
• Organizational Skills: Strong coordination, time management, multitasking, and record-keeping abilities.