Secretary

Role & responsibilities

• Calendar Management: Manage calendars, schedule meetings, coordinate appointments and send timely reminders to ensure effective time management.
• Travel Management: Arrange domestic and international travel, including flight tickets, train tickets, airport transfers and other transportation requirements.
• Hotel Bookings: Coordinate hotel reservations and accommodation arrangements for business travel, meetings and official visits.
• Bill Processing: Collect, verify and process travel bills, hotel invoices and other official expenses, ensuring timely submission and clearance as per company policies.
• Meeting Coordination: Schedule meetings, book conference rooms, coordinate with participants and ensure all necessary arrangements are in place.
• Administrative Support: Handle emails, correspondence, documentation and other secretarial activities as required.
• Expense Management: Maintain records of travel expenses, invoices, reimbursements and payment status, and follow up with Finance for timely clearance.
• Stakeholder Coordination: Liaise with internal departments, travel agencies, hotels and external vendors to ensure seamless coordination.
• Confidentiality: Handle sensitive business information and management correspondence with discretion.
• Ad-hoc Support: Undertake additional administrative and coordination responsibilities as assigned by management.

Preferred candidate profile

• Calendar and time management
• Travel and accommodation coordination
• Invoice and bill processing
• Communication and stakeholder management
• Organization and attention to detail
• Confidentiality and reliability