SECRETARY TO THE EXECUTIVE DIRECTOR

Hykon, a leading multi-crore company engaged in Power Electronics, Solar, Li-ion Battery and Electric Vehicles field, is seeking the following personnel for our Power Electronics Segment. Our product portfolio includes – UPS, Inverters, Servo Stabilizers, Solar water heaters, Lithium Ion Battery packs and Electric Three wheelers

Job Description

•   Manage the ED's calendar, appointments, meetings and travel; screen calls, visitors and meeting requests.

•   Maintain a master tracker of all instructions and approvals issued by the ED — owner, due date, status and follow up with department heads until closed.

•   Circulate a weekly open-items and week-ahead schedule to the ED.

•   Draft, proofread and format letters, memos, notes and official correspondence; screen and prioritise the ED's inbox.

•   Compile review decks, MIS packs and board presentations from inputs given by department heads.

•   Coordinate meetings — agenda, pre-reads, logistics; record minutes with clear decisions, owners and due dates.

•   Plan travel end-to-end (tickets, visas, stay, itinerary) and file expense claims on time.

•   Prepare briefing notes and background material ahead of meetings and appointments.

•   Maintain an organised, retrievable filing system (physical and digital) for the ED's office.

•   Handle confidential commercial, financial and personnel information with complete discretion.

•   Receive and attend to clients, visitors and dignitaries on behalf of the ED's office.

Requirements

•   Bachelor's degree in any discipline; Business Administration, Commerce or English preferred.

•   4–8 years in a secretarial / executive assistant role, with at least 2 years supporting a Director or Business Head.

•   Advanced MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Familiarity with CRM/ERP systems is an advantage.

•   Fluent English (written and spoken) and Malayalam. Hindi or Tamil is an advantage.

•   Strong follow-through, attention to detail, sound judgement and composure under pressure.

•   High integrity and confidentiality; professional conduct with internal and external stakeholders.

•   Willing to work extended hours and travel occasionally when required.

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