Secretary To Chief Financial Officer

Role & responsibilities

• Executive Calendar & Schedule Management: Maintain and align the CFOs daily schedule, internal/external appointments, board meetings, and financial review sessions.
• Travel & Expense Management: Coordinate domestic and international travel itineraries, hotel bookings, transport arrangements, and process executive expense reports/reimbursements.
• Documentation & Financial Coordination: Assist in organizing confidential financial reports, board decks, audit presentations, and investor relations materials. Draft routine correspondence and professional emails.
• Meeting Management & Minutes (MoM): Organize executive committee, audit, and department meetings. Prepare agendas, compile background documents, take detailed Minutes of Meetings (MoM), and track action items for execution.
• Gatekeeping & Communication: Act as the main liaison between the CFO and internal departments (Finance, Legal, HR, Operations), external partners, auditors, bankers, and vendors.
• Filing & Information Management: Maintain a secure, well-organized physical and digital filing system for all corporate, tax, regulatory, and financial documents.
• Ad-Hoc Administrative Support: Manage day-to-day office supplies, visitor hospitality, and special projects delegated by the CFO.

Preferred candidate profile

35 years of experience as an Executive Assistant, Personal Secretary, or Administrative Partner supporting C-suite executives (preferably CFOs or Finance Heads).

• Location / Commute: Must reside in Andheri to Harbour Line or up to Ghatkopar for smooth daily commuting to the Kalina, Santacruz (E) office.
• Education: Bachelors degree in Any Discipline (Commerce/Finance background is a plus) or a Diploma in Secretarial Practice.