Secretarial Team Member

Role & responsibilities ;

Will be part of the Secretarial Team and responsible for the following:

Companies Act related:

• Preparation of applicable ROC forms, filing;
• Preparation of agenda and notes to agenda for the Board / Committee level meetings;
• Draft Minutes preparation, follow ups, etc.;
• Uploading in paperless module;
• Preparation of extracts of the minutes of the meetings, resolutions; Circular resolutions
• Declarations relating to trading code of conduct; annual declarations/disclosures; Board evaluation;
• Verifying Charge forms, signing of CSs DSC;
• Website updation;

Covering letters for all correspondences with the regulators, printing of secretarial and compliance related documents

RBI Compliances related:

• Support to RBI compliance team on secretarial/other matters

CSR related:

• CSR Committee scheduling; preparation of agenda/notes to agenda; following up with Group CSR team; CSR related work: MOUs, Payments/Release letters, Receipts, etc.

Others:

• DSC register updation; Follow ups; Procuring DSCs, etc.
• To check directors/members availability for Committees, Board & GM meetings;
• Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory returns/forms/disclosures
• Preparation of PAS-3, updating about change in Committees / Board / Directions / Action Taken Report (of previous Committee(s)/Board directions/actionable)
• Updation of Attendance registers (directors, invitees, auditors, etc.); Organize time / date / meeting rooms, sending reminders for the meetings
• Maintenance of files; Arranging All Committee and Board files
• Timely payments for ROC forms, sitting fees / commission / dividend, Director(s) travel, CSR expenditure release / tranches, related work for filing results, etc.;

Preferred candidate profile

Need CS Freshers , Company Secretary (CS membership) preferable experience with SEBI LODR / RBI compliances.

• Flair for writing Minutes, letters, etc..;
• Ensure timeliness and meeting of deadlines; Ability to handle pressure / do multi-tasking;
• Upto date on all the Guidelines/Provisions/regulatory requirements;
• Good communication skills, confident and a positive attitude;