Secretarial Service Lead

Location: Ayodhya, Uttar Pradesh

Function: Company Secretarial / Corporate Governance

Job Summary

Pakka is looking for a Secretarial Service Lead to lead our corporate secretarial, governance and regulatory compliance agenda. As Secretarial Service Lead you will be responsible for ensuring robust corporate governance, statutory compliance, shareholder services and secretarial excellence, while enabling effective Board, shareholder and stakeholder management.

Key Responsibilities

• Lead and ensure timely, accurate and complete statutory and regulatory compliances under the Companies Act, SEBI regulations and applicable Secretarial Standards.
• Drive end-to-end management of Board, Committee and AGM processes, including agendas, notices, supporting papers, minutes, resolutions and action-point tracking.
• Manage statutory filings, returns, registers and secretarial documentation, ensuring accuracy, completeness and timely submission.
• Oversee shareholder services, including share transfers/transmissions, dividend-related activities, shareholder records and grievance resolution.
• Ensure timely preparation and submission of stock exchange disclosures, reports and regulatory filings.
• Monitor listing obligations and proactively identify compliance risks and gaps, recommending appropriate corrective actions.
• Coordinate with internal, statutory and secretarial auditors, regulators, advisors and other external stakeholders.
• Conduct periodic compliance reviews, track audit observations and ensure timely closure of identified gaps.
• Maintain systematic, confidential and audit-ready statutory and secretarial records.
• Partner effectively with the Board, leadership team and cross-functional stakeholders to provide responsive and high-quality secretarial support.
• Stay updated on regulatory changes, governance practices, technology and emerging best practices in the secretarial function.

What Were Looking For

• Strong knowledge of the Companies Act, SEBI regulations, Secretarial Standards and corporate governance requirements.
• Proven expertise in statutory filings, Board/AGM management and secretarial documentation.
• Strong understanding of shareholder services, regulatory reporting and stock exchange compliance.
• Ability to proactively identify compliance risks and drive corrective actions.
• Strong stakeholder management and communication skills, with the ability to work effectively with senior leadership and Board members.
• High attention to detail, accuracy and confidentiality.
• Sound understanding of financial statements, business performance and basic corporate finance.
• A continuous-learning mindset with the ability to adapt to evolving regulatory and governance requirements.

Job Type

• Full time