Secretarial Assistant

Role & responsibilities

• To provide support to the Chairman in delivering overall strategic objectives.
• To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Chairman.
• To work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman.
• To provide administrative support in the delivery of assignments and initiatives on behalf of the Chairmans office as and when required
• To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• To coordinate departmental reports and documentation for the Board meetings and other meetings with outside partners.
• To coordinate, attend and take minutes for the Chairmans meetings and any other relevant meetings.
• To conduct analysis as directed by the Chairman.
• To produce reports for the Chairman as and when required.
• To follow up on action points from meetings on behalf of the Chairman. Learning the Minitab software to implement the Quality by Design and Design of Expts. principles across all levels.

Preferred candidate profile

Bachelors / Masters degree in Biotech / Life Sciences /MBA with a minimum of 5 years of experience.

• Good English language skills
• Good IT skills
• Experience of providing secretarial and administrative support for Senior Executives

Desired Qualities

• Excellent relationship management skills
• Excellent communication, interpersonal and influencing skills
• Critical Thinking
• Flexibility
• A Team player
• Analytical skills