Scientific Marketing - Content Creator, Proofreader & Veeva Support

Position Title:

Scientific-Marketing Content Creator, Proofreader (QC) & Veeva support to marketing teams across the regions (NorAm/EU/GL/EM)

Reporting To:

Lead Scientific Marketing Content

Business Area:

Global Marketing Communications

Job Description:

The Scientific Veeva PromoMats Specialist should provide operational and quality support for marketing promotional materials within Veeva Vault PromoMats. The role focuses on ensuring accuracy, completeness, and compliance of promotional documents through defined quality checks, while supporting marketing and review teams in the end-to-end promotional material lifecycle in accordance with regulatory and internal standards.

Key Responsibilities of the position:

1. Promotional Materials Support

• Support intake, tracking, and lifecycle management of marketing promotional materials in Veeva Vault PromoMats.
• Assist marketing users with document submission, versioning, and archival activities.
• Monitor review cycles and ensure materials progress as per defined workflows.

2. Document Quality Check (QC)

• Perform quality checks on promotional documents for:
• Completeness and correctness of content
• Formatting, references, claims, and annotations
• Metadata accuracy (product, indication, country, material type, etc.)
• Verify adherence to internal SOPs, brand guidelines, and regulatory standards.
• Ensure consistency between source documents and derived promotional materials.

3. Veeva Vault PromoMats Operations

• Support user queries related to PromoMats workflows, document lifecycles, and permissions.
• Perform basic operational activities such as document reclassification, metadata updates, and resubmissions (as per SOPs).
• Coordinate with internal stakeholders and escalate system or workflow issues to IT/Veeva admins when required.

4. Compliance & Documentation

• Ensure all promotional materials comply with promotional review committee (PRC/MRC) requirements.
• Maintain QC checklists, audit trails, and supporting documentation.
• Support internal audits and inspections by providing documentation and evidence.

5. Communication & Coordination

• Act as a liaison between Marketing, Medical, Regulatory, and Review teams for PromoMats-related activities.
• Provide status updates, turnaround time tracking, and issue resolution support.
• Support onboarding and basic user guidance for PromoMats processes.

Candidate Pre-Requisites

• Advanced degree in Life Sciences, Pharmacy, Medicine, or related field (PharmD, MPharm, BPharm, MSc preferred).
• 48 years of experience in medical writing, scientific content creation, or marketing communications in the biopharma or healthcare industry.
• Hands on experience of working on Veeva Promomats document life cycle management
• Complete understanding of MLR/PRC process and will be able to work closely with the stakeholders ensuring the documents reach AFD stage
• Exceptional command over written English; impeccable grammar and proofreading skills. Eye for detail with a scientific mindset and marketing acumen.
• Strong understanding of global regulatory standards for pharma marketing (e.g., FDA, EMA guidelines, OPDP norms).
• Proficiency with Microsoft Office (especially PowerPoint), referencing tools (e.g., EndNote), and content management platforms.
• Team player with strong collaboration and project management skills.