Scientific Communications Specialist, Document Delivery Management

The purpose of this role is to support the Global Scientific Communications team to produce documents of high quality.

Primary Responsibilities: This job description is intended to provide a general overview of the job requirements at the time it was prepared. The requirements of any position may change over time and may include additional responsibilities not specifically described in the job description. Consult with your supervision regarding your actual job responsibilities and any related duties that may be required for the position.

Scientific Communications Document Support

Editing and Quality Review :

• Ensure timely delivery of error-free, high-quality regulatory and publication documents that meet international standards of written English.
• Correct errors in grammar, style, formatting, and syntax. Identify and fix flaws in logic and flow.
• Follow style guides/templates provided by the team.
• Follow best-practice based on Lilly internal standards.
• Verify data against source files, ensure accuracy and consistency of data and content within and between related documents.

Document finalization/publishing services :

• Produce final eCTD-compliant PDFs of medical regulatory documents using publishing software
• Review and format Word files to ensure as many compliance requirements are in the source file as possible.
• Render the Word files into PDFs.
• Review the PDFs and edit them as needed to ensure all regulatory requirements are met.

General expectations

• Maintain a strong customer focus.
• Accountable for achieving timelines by managing activities efficiently and proactively; utilize ability to understand and apply team communication strategies to work products.
• Coach new Specialists or others requiring development in core areas.
• Coordinate with vendors if any of the aforementioned activities are outsourced.

• Process efficiency and technology advancement
• Maintain proficiency in applicable software, tools, processes, and workflows.
• Use creativity to introduce new tools, processes, and structure to accomplish broader organizational goals and meet standards while providing solutions to streamline team workflow.
• Improve document processes by establishing uniform cross-organizational practices; suggest process or tool enhancements to improve effectiveness and minimize redundancy between databases and other tools.
• Therapeutic & Disease State Management
• Understand key priorities and communication strategies across therapeutic areas and/or organizational units.
• Maintain a working knowledge of product and disease state information.
• Continue to develop therapeutic knowledge and be familiar with trial design, rationale and data. Apply this knowledge in activities listed above.

Minimum Qualification Requirements:

• Bachelors degree
• Strong written and verbal communication skills in English.
• Demonstrated ability to communicate and negotiate solutions to complex technical challenges with cross-functional colleagues, external vendors and customers.
• Demonstrated project management and time management skills.
• Cognitive abilities, including verbal reasoning, attention to detail, critical thinking, and analytical ability.
• Interpersonal skills and the ability to be flexible in varying environments.
• Ability to utilize high-level end-user computer skills (e.g., word processing, tables and graphics, spreadsheets, presentations and templates).
• Ability to work well independently and as part of a team, within and across culturally and geographically diverse environments.
• Proven ability to assemble, share and apply key learnings across multiple projects.

Other Information/Additional Preferences:

• Specialized knowledge of editing & proofreading tools and techniques
• BELS certified professional
• Knowledge of medical and statistical terminology; willingness to expend effort in acquiring scientific knowledge and understand strategic issues
• General knowledge of scientific literature search and retrieval
• Limited travel, up to approximately 10%

Role: Document Controller

Industry Type: Pharmaceutical & Life Sciences

Department: Project & Program Management

Employment Type: Full Time, Permanent

Role Category: Other Program / Project Management

Education

UG: Any Graduate

PG: Any Postgraduate