School Executive(Yelahanka)

ROLES & RESPONSIBILITIES OF SCHOOL EXECUTIVE

Job Role : Maintenance of Hygiene & Upkeep of infrastructure

A. Responsibilities

Manage Housekeeping Team training, attendance, monitoring, daily schedule, handle queries and grievances. Take regular school rounds to check on hygiene and availability of resources

Ensure all electrical points are regularly checked and there are no safety threats

Ensure that all the building maintenance issues are taken care of on a timely basis

Ensure that parent problems/concerns raised on infrastructure are resolved timely

Conducting periodic meetings and briefing the maids on their roles & responsibilities

Arrangements for events, competitions & PTMs in the school along with allotment of housekeeping staff with proper details

Managing the electricity consumption & housekeeping material expenses in the campus

Coordinate with central maintenance teams B. Records/Registers to be maintained

Repair & Maintenance Register

Checklists inside toilets

IT Register

Daily CIC reports

Asset Registers

Electricity meter reading sheet 2. Job Role: Safety, Security, Asset & Vendor Management

Manage school supplies & daily consumables

Manage & coordinate with vendors for campus repairs & maintenance Coordinate with principal, vice-principal and warehouse stationery requisitions & distribution

Expense control on stationery & housekeeping material by ensuring minimum wastage

Deal with the right vendors to get school supplies in a timely manner (drinking water, refreshments, etc.)

Manage books & uniform distribution

Identify right vendors and get quotes for repair & maintenance requirements

Manage and monitor the security staff

Monitoring the school safety requirements

Police verification & background check for the staff

Check all security registers daily, identify any potential errors & lapses. Sign all security registers on daily basis

Check all the DVRs & ensure that all the CCTV cameras are able to record, with the recordings stored properly

Coordinate with accounts for payment release for vendors

Arranging for field trips & necessary logistics

Maintaining list of the staff and students going for field trips and arranging extra security staff as required

Bag checking is done for all the staff

Assist security team for mock fire drill, surprise bag checks & first aid training

Coordinate with a regular vendor for uninterrupted services (Xerox Machines, Swimming pool Maintenance, CCTV, Lift, Pest Control, etc.)

Routine checkup of all equipment used at school (Forging machines, Vacuum cleaners, etc.) B. Records/Registers to be maintained

CCTV reports

Repairs & Maintenance

Stock Registers

Books, Uniform distribution records through Store Manager

Security Registers (Visitor Registers, material- both inbound and outbound, key registers, vendor registers, generator diesel filling & servicing records) http://www.orchidsinternationalschool.com/