School Executive(Rajajinagar)

ROLES & RESPONSIBILITIES OF SCHOOL EXECUTIVE 1. Job Role : Maintenance of Hygiene & Upkeep of infrastructure A. Responsibilities

• Manage Housekeeping Team training, attendance, monitoring, daily schedule,

handle queries and grievances.

• Take regular school rounds to check on hygiene and availability of resources
• Ensure all electrical points are regularly checked and there are no safety threats
• Ensure that all the building maintenance issues are taken care of on a timely basis
• Ensure that parent problems/concerns raised on infrastructure are resolved

timely

• Conducting periodic meetings and briefing the maids on their roles &

responsibilities

• Arrangements for events, competitions & PTMs in the school along with

allotment of housekeeping staff with proper details

• Managing the electricity consumption & housekeeping material expenses in the

campus

• Coordinate with central maintenance teams

B. Records/Registers to be maintained

• Repair & Maintenance Register
• Checklists inside toilets
• IT Register
• Daily CIC reports
• Asset Registers
• Electricity meter reading sheet

2. Job Role: Safety, Security, Asset & Vendor Management A. Responsibilities

• Manage school supplies & daily consumables
• Manage & coordinate with vendors for campus repairs & maintenance
• Coordinate with principal, vice-principal and warehouse stationery requisitions &

distribution

• Expense control on stationery & housekeeping material by ensuring minimum

wastage

• Deal with the right vendors to get school supplies in a timely manner (drinking

water, refreshments, etc.)

• Manage books & uniform distribution
• Identify right vendors and get quotes for repair & maintenance requirements
• Manage and monitor the security staff
• Monitoring the school safety requirements
• Police verification & background check for the staff
• Check all security registers daily, identify any potential errors & lapses. Sign all

security registers on daily basis

• Check all the DVRs & ensure that all the CCTV cameras are able to record, with the

recordings stored properly

• Coordinate with accounts for payment release for vendorsPage 2

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• Arranging for field trips & necessary logistics
• Maintaining list of the staff and students going for field trips and arranging extra

security staff as required

• Bag checking is done for all the staff
• Assist security team for mock fire drill, surprise bag checks & first aid training
• Coordinate with a regular vendor for uninterrupted services (Xerox Machines,

Swimming pool Maintenance, CCTV, Lift, Pest Control, etc.)

• Routine checkup of all equipment used at school (Forging machines, Vacuum

cleaners, etc.) B. Records/Registers to be maintained

• CCTV reports
• Repairs & Maintenance
• Stock Registers
• Books, Uniform distribution records through Store Manager
• Security Registers (Visitor Registers, material- both inbound and outbound, key

registers, vendor registers, generator diesel filling & servicing records)