School Administrator

Job Description School Administrator
Position: School Administrator / Admin Executive
Department: Administration
Reports To: Principal / School Director / Head of Administration
Location: DY Patil International School
Employment Type: Full-Time
Job Purpose
To manage the day-to-day administrative operations of the school, ensuring smooth functioning of academic, non-academic, student, staff, facility, and office-related activities while maintaining high standards of service and compliance.
Key Responsibilities
1. School Administration

• Manage day-to-day administrative operations of the school.
• Coordinate with the Principal, teachers, staff, students, parents, and external stakeholders.
• Maintain school records, registers, files, and administrative documentation.
• Prepare reports, notices, circulars, letters, and official communications.
• Maintain Stationery

2. Student Administration

• Maintain student records, admission documents, attendance, and other relevant information.
• Coordinate student admissions, withdrawals, transfers, and documentation.
• Handle parent queries and coordinate with relevant departments for resolution.
• Support student-related events, activities, and school programmes.

3. Staff Coordination

• Maintain staff attendance and leave records.
• Coordinate administrative requirements of teaching and non-teaching staff.
• Assist with onboarding and joining formalities for new employees.
• Coordinate meetings, schedules, and internal communications.

4. Front Office & Communication

• Supervise front-office activities and visitor management.
• Handle telephone calls, emails, correspondence, and general enquiries.
• Ensure professional communication with parents, visitors, vendors, and staff.
• Maintain confidentiality of student, staff, and school information.
• 5. Facilities & Vendor Management
• Coordinate housekeeping, security, transport, maintenance, and other support services.
• Monitor school infrastructure, cleanliness, safety, and basic facility requirements.
• Coordinate with vendors and service providers for routine requirements.
• Manage the procurement and inventory of stationery and office supplies.
• 6. Events & School Activities
• Provide administrative support for school events, workshops, meetings, celebrations, and programmes.
• Coordinate logistics such as venues, seating, materials, permissions, and vendor arrangements.
• Support school functions and activities as assigned by management.
• 7. Documentation & Compliance
• Maintain accurate administrative records and documentation.
• Assist in preparing information and documents required for audits, inspections, and accreditation.
• Ensure adherence to school policies, procedures, and applicable regulatory requirements.
• Maintain proper filing and record-retention systems.
• Required Skills
• Excellent communication and interpersonal skills.
• Good written and verbal English.
• Strong coordination and organisational skills.
• Good knowledge of MS Office, Excel, Word, email, and basic school-management software.
• Ability to multitask and manage priorities.
• Problem-solving and decision-making skills.
• Professional and service-oriented approach.
• Ability to maintain confidentiality.
• Educational Qualification
• Bachelor's degree in any relevant discipline.
• Diploma/degree in Administration, Management, Education Administration, or a related field is preferred.
• Experience
• 3 to 8 years of experience in school administration, educational institutions, corporate administration, or a similar role.
• Experience in an international school / CBSE / ICSE / IB / Cambridge school environment would be an advantage.