SAP Finance Business Analyst

Job Summary

We are looking for an experienced SAP Finance Business Analyst to act as the bridge between Finance, Retail Operations, IT, and our external SAP implementation partner.

The successful candidate will work closely with the Accounts Payable (AP), Accounts Receivable (AR), GST, Treasury, Inventory, Retail Operations, and IT teams to understand business processes and define how financial transactions from various operational systems should be represented in SAP.

This role is responsible for documenting business processes, gathering requirements, defining data mappings, preparing functional specifications, coordinating with the SAP implementation partner, and ensuring that all integrations meet business and statutory requirements.

This is a business-facing functional role. The successful candidate will not be responsible for SAP configuration, SAP customization, ABAP development, middleware development, or software programming. Those activities will be performed by the company's SAP implementation partner and technical teams.

Key Responsibilities

Business Process Analysis

• Understand the organization's finance and retail business processes.
• Work with Finance, Accounts, Operations, and IT teams to document current and future-state processes.
• Analyze Accounts Payable (AP), Accounts Receivable (AR), General Ledger, GST, Banking, Fixed Assets, Inventory Accounting, and Financial Closing processes.
• Identify process gaps and recommend improvements.
• Document end-to-end process flows and business rules.

Requirements Gathering

• Gather functional requirements from business users.
• Translate business requirements into clear functional specifications.
• Define accounting treatment for business transactions.
• Document business rules and validation requirements.
• Prepare Functional Requirement Specifications (FRS) and Business Requirement Documents (BRD).

Financial Systems Integration

Work with various operational systems including:

• Point of Sale (POS)
• Retail Billing Systems
• Ecommerce Platforms
• Warehouse Management Systems
• Inventory Management Systems
• CRM
• Payment Gateways
• Banking Systems
• EMI Providers
• Loyalty Systems
• Third-party applications

Define:

• Data that each system must send to SAP.
• Required master data.
• Mandatory data fields.
• Data validation rules.
• Transaction timing.
• Error handling procedures.
• Reconciliation requirements.
• Accounting implications of each transaction.

Finance Data Mapping

Define SAP posting requirements for transactions including:

• Retail Sales
• Sales Returns
• Credit Notes
• Debit Notes
• Customer Advances
• Vendor Payments
• Customer Receipts
• Cash and Bank Transactions
• Inventory Movements
• Stock Adjustments
• Purchase Transactions
• GST Transactions
• TDS/TCS (where applicable)
• Gift Cards
• Loyalty Programs
• Promotional Discounts
• Journal Entries
• Financial Adjustments

EMI Provider Integration

Work with financial partners such as Bajaj Finserv and other EMI providers to define the accounting and integration requirements for:

• Customer financing approvals
• Loan disbursements
• Merchant settlements
• Customer down payments
• EMI booking transactions
• Interest subsidy calculations
• Merchant commissions
• Refunds
• Loan cancellations
• Settlement reconciliation
• Accounting entries
• GST implications

Ensure all financial events are accurately captured and reflected in SAP.

Data Governance

• Define ownership of master data.
• Establish mapping for customers, vendors, products, stores, branches, and chart of accounts.
• Ensure data quality and completeness.
• Define mandatory integration fields.
• Maintain business data standards.

SAP Vendor Coordination

• Act as the primary liaison between business stakeholders and the external SAP implementation partner.
• Explain business requirements to SAP consultants.
• Review and clarify functional specifications.
• Participate in solution discussions with the SAP vendor.
• Validate that proposed SAP solutions satisfy business requirements.
• Coordinate issue resolution between business users and the implementation partner.
• Track implementation progress and deliverables.
• Review interface specifications and integration designs.
• Support deployment planning and business readiness.

Testing and Validation

• Prepare functional test cases.
• Coordinate User Acceptance Testing (UAT).
• Validate accounting entries generated by SAP.
• Verify GST calculations.
• Validate financial reports and reconciliation reports.
• Coordinate defect resolution with the SAP implementation partner.
• Obtain business sign-off before production deployment.

Documentation

Prepare and maintain:

• Business Requirement Documents (BRD)
• Functional Requirement Specifications (FRS)
• Process Flow Diagrams
• Data Mapping Documents
• Interface Specifications
• Business Rules
• Test Cases
• UAT Documents
• Standard Operating Procedures (SOPs)
• User Guides

Stakeholder Management

Collaborate with:

• Finance Team
• Accounts Payable Team
• Accounts Receivable Team
• GST and Tax Team
• Treasury Team
• Retail Operations
• Store Operations
• IT Team
• SAP Implementation Partner
• Internal Development Team
• External Integration Partners
• Payment Gateway Providers
• EMI Providers
• Banking Partners

Required Skills

Functional Knowledge

• Strong understanding of finance and accounting processes.
• Accounts Payable (AP)
• Accounts Receivable (AR)
• General Ledger
• GST regulations
• Banking and Cash Management
• Financial Closing
• Inventory Accounting
• Retail Finance Operations
• Financial Reconciliation

Business Knowledge

• Retail operations
• Multi-store retail environment
• Ecommerce operations
• Payment gateway processes
• EMI financing processes
• Customer financing
• Vendor management
• Financial controls

Documentation Skills

• Business Requirement Documents (BRD)
• Functional Requirement Specifications (FRS)
• Process Mapping
• Data Mapping
• Interface Specifications
• Gap Analysis
• Test Planning
• UAT Documentation
• SOP Preparation

Technical Awareness

Working knowledge of:

• SAP Finance concepts
• APIs
• File-based integrations
• JSON/XML
• SQL (basic understanding preferred)
• Middleware concepts
• ETL processes
• Enterprise system integrations

Preferred Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, Business Administration, Information Systems, Computer Science, or a related field.
• Professional certifications in SAP Finance, Business Analysis, or Accounting are an advantage.

Experience

• 510 years of experience in Finance Systems, ERP Business Analysis, SAP Functional Consulting, or Finance Transformation.
• Experience in retail or consumer goods organizations is preferred.
• Experience working with SAP implementation projects.
• Experience defining integrations between operational systems and ERP platforms.
• Strong understanding of Indian GST regulations and statutory accounting requirements.
• Experience working with external implementation partners and cross-functional business teams.

Deliverables

The successful candidate will deliver:

• Business Process Documentation
• Functional Requirement Specifications
• Business Requirement Documents
• Source-to-SAP Data Mapping Documents
• Interface Specifications
• Integration Process Flows
• Accounting Posting Logic
• Test Cases
• UAT Documentation
• Reconciliation Procedures
• Standard Operating Procedures
• Business Sign-off Documentation

Success Measures

Success in this role will be measured by:

• Accurate and complete business requirements.
• Successful coordination with the SAP implementation partner.
• High-quality functional documentation.
• Successful integration of operational systems with SAP.
• Accurate financial postings and GST compliance.
• Timely completion of UAT and business sign-off.
• Reduced manual reconciliation effort.
• Minimal post-go-live defects.
• Effective collaboration between Finance, Operations, IT, and the SAP implementation partner.

Role Exclusions

This position is not responsible for:

• SAP configuration.
• SAP FI/CO module customization.
• ABAP development.
• SAP Basis administration.
• Middleware or interface development.
• Software development or programming.
• Database administration.
• Technical infrastructure management.

These activities will be performed by the organization's SAP implementation partner and technical teams.