SAP DMS Consultant

Job Description

Job Title

SAP PS/DMS & Legal Consultant

Location

Bhopal

Key Responsibilities

SAP Project Systems (PS)

 Configure and support SAP PS processes including:

 Project Definition

 Work Breakdown Structure (WBS)

 Networks and Activities

 Milestones

 Cost Planning

 Budgeting and Availability Control

 Project Settlement

 Monitor project costs, commitments, budgets, and actual expenditures.

 Support project lifecycle management from project creation through closure.

 Ensure integration of project processes with Finance, Procurement, and Asset Management.

 Assist in project reporting and management dashboards.

SAP Document Management System (DMS)

 Manage SAP DMS configuration and support activities.

 Maintain:

 Document Types

 Document Numbering

 Classification Systems

 Version Control

 Status Management

 Document Workflows

 Support document storage and retrieval processes for:

 Engineering Drawings

 BOQs

 Contracts

 Vendor Documents

 Technical Specifications

 Compliance Documents

 Ensure proper document governance, audit readiness, and retention compliance.

 Support integration of DMS with Project Systems and Procurement processes.

Legal & Contract Management Support

 Support contract and legal document management processes.

 Manage contract repository and document tracking mechanisms.

 Coordinate with legal, procurement, and project teams for:

 Contract Creation

 Amendment Tracking

 Contract Approval Workflows

 Expiry and Renewal Monitoring

 Ensure legal documentation compliance and audit readiness.

 Support governance and regulatory compliance initiatives.

Integration Responsibilities

 Ensure seamless integration between:

 SAP PS

 SAP DMS

 SAP FICO

 SAP MM

 SAP PM

 SAP SD

 Collaborate with functional and technical teams to resolve integration issues.

 Support cross-functional business processes involving project execution and contract management.

Support & Enhancement Activities

 Provide Level-2 and Level-3 application support.

 Analyze and resolve incidents, defects, and service requests.

 Perform root cause analysis for recurring issues.

 Gather business requirements and prepare Functional Specifications (FS).

 Coordinate with ABAP developers for custom enhancements and reports.

 Support testing activities:

 Unit Testing

 SIT

 UAT

 Regression Testing

 Participate in SAP upgrades and transformation initiatives.

Required Skills

SAP PS

 Strong experience in:

 WBS Structures

 Project Costing

 Budget Management

 Project Settlement

 Project Reporting

 Availability Control

SAP DMS

 Experience in:

 Document Classification

 Version Control

 Workflow Management

 Document Lifecycle Management

 Archive and Retrieval Processes

Legal & Contract Management

 Understanding of:

 Contract Lifecycle Management

 EPC Contract Administration

 Legal Documentation Processes

 Compliance and Governance Controls

Integration Knowledge

 Hands-on experience integrating PS and DMS with FICO, MM, PM, and SD modules.

Preferred Skills

 Experience in Infrastructure, EPC, Construction, Highway, Mining, or Project-Based Industries.

 Exposure to SAP S/4HANA PS and DMS.

 Knowledge of OpenText, Enterprise Content Management (ECM), or document workflow solutions.

 Experience in managing large-scale project portfolios.

 Familiarity with statutory and contractual compliance requirements.

Educational Qualifications

 Bachelor's Degree in Engineering, Technology, Commerce, Law, or related discipline.

 SAP PS Certification preferred.

 SAP DMS certification or relevant project experience will be an added advantage.

Key Deliverables

 Effective management of project structures and project cost controls.

 Robust document governance and version control.

 Timely support and resolution of SAP PS/DMS incidents.

 Efficient legal and contract document management.

 Successful delivery of enhancements and business requirements.

 Compliance with internal audit and regulatory requirements.