Sales Coordinator / Quotation Executive

Job Description

Position: Quotation Executive / Sales Coordinator

Company: Oralium System Windows & Doors
Location: Cochin
Experience: 0 - 3 years
Employment Type: Full-time

Job Summary

We are looking for a Quotation Executive / Sales Coordinator Billing to handle quotation preparation, sales coordination, order processing, billing and invoicing, and customer-related documentation for system doors, windows, and related products.

Key Responsibilities

Quotation & Estimation

• Prepare quotations and cost estimates for system doors, windows, and related products.
• Study customer requirements, drawings, measurements, and specifications.
• Prepare quotations based on product specifications, sizes, glass, hardware, accessories, and other requirements.
• Revise quotations based on changes in specifications, quantities, pricing, or customer requirements.
• Maintain records of enquiries, quotations, revisions, and order status.

Sales Coordination

• Coordinate with the Sales, Design/Technical, Production, Purchase, Dispatch, and Accounts teams.
• Receive and process customer and sales team enquiries.
• Coordinate with the sales team for order confirmation and documentation.
• Follow up on pending quotations, orders, and customer requirements.
• Coordinate with production and dispatch teams for timely order completion and delivery.
• Handle customer queries related to quotations, pricing, orders, and billing.

Billing & Invoicing

• • Prepare sales invoices, GST invoices, and proforma invoices based on confirmed orders.
• • Verify quantities, rates, discounts, and GST before billing.
• • Coordinate with the Accounts and Sales teams for billing and payment-related matters.
• • Maintain proper records of invoices and billing documents.
• • Update billing details in ERP/CRM or billing software.

Required Skills

• Good knowledge of MS Excel and MS Office.
• Knowledge of GST billing and invoicing procedures.
• Good communication and coordination skills.
• Strong numerical and analytical skills.
• High attention to detail and accuracy in quotation and billing
• Ability to handle multiple quotations, orders, and invoices.
• Knowledge of ERP/CRM and billing software.
• Knowledge of aluminium/system doors and windows, hardware, glass, or building materials will be an advantage.

Educational Qualification

• Diploma in Civil or Mechanical
• Candidates with relevant experience in quotation, billing, sales coordination, or order processing may also be considered.