Sales Coordination Executive

1. Key Responsibilities

• Handle domestic sales enquiries and coordinate with new and existing customers.
• Build and maintain long-term client relationships.
• Prepare and send quotations to customers and conduct regular follow-ups.
• Follow up on pending quotations, customer enquiries, and potential orders.
• Coordinate with the manufacturing unit regarding product specifications, pricing, availability, and delivery timelines.
• Collect customer and market information and maintain updated sales databases.
• Prepare sales reports and maintain customer records using Microsoft Excel.
• Manage emails, quotations, files, and sales-related documentation.
• Coordinate with internal departments to ensure timely responses to customer requirements.

Candidate Requirements

• B.Tech preferred.
• Understanding of manufacturing units, industrial products, or engineering operations.
• 23 years of experience in domestic sales, B2B sales, or sales coordination.
• Good English communication skills.
• Working knowledge of Microsoft Excel, Word, and email.
• Experience in preparing quotations, client handling, and sales follow-ups.
• Strong organizational, communication, and relationship management skills.
• Self-motivated and capable of managing multiple responsibilities.
• Must currently reside in Gurgaon.
• Female candidates only, as per the specified hiring requirement.

Preferred Candidate: Someone who understands manufacturing environments and can independently manage customer communication, quotations, follow-ups, and sales coordination.

2. Key Responsibilities

1. Office Management & Administration

• Independently manage daily office administration and official work.
• Maintain physical and digital files, records, correspondence, and business documentation.
• Coordinate office activities, appointments, and administrative requirements.
• Liaise with external agencies, service providers, and internal departments.
• Ensure smooth office operations and timely completion of administrative tasks.

2. Visa & Travel Coordination

• Coordinate visa applications and supporting documentation for business travel.
• Arrange flights, hotels, travel itineraries, and other travel-related requirements.
• Coordinate with travel agents, consultants, and relevant service providers.
• Maintain travel records and track pending applications and documentation.

3. International Exhibition Management

• Coordinate participation in international exhibitions, trade fairs, and business events.
• Manage exhibition registrations, deadlines, official paperwork, and communication with organizers.
• Coordinate exhibition logistics, travel arrangements, and related administrative requirements.
• Maintain exhibition schedules, records, and associated expenses.

4. Overseas Account & Business Support

• Provide administrative support for overseas accounts and international business activities.
• Handle official correspondence and maintain overseas customer records.
• Coordinate documentation and follow-ups related to international business requirements.
• Work with internal teams on quotations, orders, and customer-related documentation as required.
• Ensure timely communication and proper record keeping.

5. Documentation & Reporting

• Prepare official letters, reports, and administrative documents.
• Maintain organized digital and physical filing systems.
• Track pending tasks, travel arrangements, documentation, and important deadlines.
• Maintain expense records and relevant administrative reports.

Candidate Requirements

• 46 years of relevant experience in office administration, office management, or international business support.
• Experience in visa documentation, international travel coordination, and exhibition management is highly preferred.
• Good written and spoken English.
• Proficiency in Microsoft Office, Excel, email, and documentation systems.
• Strong coordination, organizational, communication, and time-management skills.
• Ability to independently handle responsibilities and manage multiple priorities.
• Must currently reside in Gurgaon.
• Female candidates only, as per the specified hiring requirement.

Preferred Candidate: An experienced administrative professional who can independently manage office operations and take complete ownership of visa, travel, exhibition, documentation, and overseas business coordination.