Safety Manager

Role & responsibilities

• Manage day-to-day DOT and FMCSA compliance requirements.
• Monitor and review driver logbooks / ELD records for HOS compliance.
• Follow up on HOS violations, log violations, and other safety-related issues.
• Maintain and verify driver qualification files (DQF) and driver documents.
• Ensure driver licenses, medical cards, MVRs, training records, and other required documents are up to date.
• Maintain and monitor truck and trailer documentation, including registrations, inspections, permits, and other compliance documents.
• Coordinate and follow up on truck breakdowns and roadside issues with drivers, mechanics, vendors, and management.
• Track preventive maintenance and inspection-related issues and ensure timely follow-up.
• Monitor roadside inspections, violations, citations, and corrective actions.
• Assist with DOT audits and compliance reviews.
• Communicate with drivers regarding safety policies, violations, documentation, and compliance requirements.
• Maintain accurate safety records and prepare regular safety/compliance reports.
• Identify potential safety risks and take appropriate corrective action.
• Coordinate with operations, maintenance, and management to resolve safety and compliance issues.
• Ensure company safety policies are properly communicated and followed by drivers.

Required Qualifications

• Previous experience in U.S. trucking safety, DOT compliance, or fleet safety.
• Strong knowledge of FMCSA/DOT regulations and Hours of Service (HOS).
• Experience working with ELD/logbook systems.
• Experience managing driver and truck documentation.
• Ability to handle breakdowns and coordinate repairs with drivers and vendors.
• Strong organizational and follow-up skills.
• Ability to work under pressure and handle multiple issues simultaneously.
• Excellent English communication skills, both written and verbal.
• Hindi fluency is preferred/required for effective communication with drivers.
• Comfortable communicating with drivers, mechanics, customers, and management.

Preferred Skills

• Experience with fleet management or trucking software such as Samsara or similar systems.
• Knowledge of DOT inspections, CSA scores, and FMCSA compliance.
• Experience handling roadside inspections and violations.
• Strong Excel/Google Sheets skills.
• Good problem-solving and decision-making abilities.
• Flexible with working hours when urgent breakdowns or safety issues occur.

Preferred candidate profile