Road Coordinators - Belgaum

Role & responsibilities

Vehicle Planning & Placement

• Coordinate daily truck placement as per dispatch plan (bagged / bulk).
• Align with dispatch, sales, and production for priority movements.
• Ensure availability of the right vehicle type (2040 MT, bag trucks, bulkers & LCVs).
• Manage peak demand, and emergency placements.

Coordination with Transporters

• Act as the single point of contact for transporters.
• Allocate orders as per the routes & order size.
• Handle transporter issues: non-reporting, delays, breakdowns, route constraints.
• Ensure adherence to dedicated vs market vehicle norms.

Dispatch & Documentation Support

• Coordinate with weighbridge and dispatch teams for:
• Invoice generation
• E-way bill compliance
• Loading sequence management
• Ensure correct destination, route, and customer mapping.
• Avoid misrouting, short loading, and wrong consignee dispatches.

Turnaround Time (TAT)

• Monitor TAT.
• Reduce congestion at:
• Entry gate
• Weighbridge
• Packing plant
• Ensure FIFO loading unless priority approved.

Compliance & Safety

• Enforce:
• Valid RC, DL, insurance, pollution certificates
• Helmet, safety shoes, reflectors
• Ensure tarpaulin coverage for bag movement.
• Control night movement and local administration norms.

Freight Cost & Control

• Ensure dispatches are within approved freight rates.

SAP / System Updates

• Track vehicle status in SAP / TMS:
• Reporting/Empty
• Loaded
• Dispatched
• Share daily MIS:
• Planned vs actual dispatch
• Vehicle shortages
• Pending orders
• Support audit and reconciliation of freight bills.

Exception Handling

• Handle:
• Customer destination changes requests
• Vehicle re-routing
• Breakdowns and transshipment
• Coordinate damage, shortage, or rejection cases.

Stakeholder Coordination

• Interface with:
• Sales & marketing
• Dispatch & packing
• Security & gate
• Transporters & drivers
• Local administration (RTO, police, unions)

Key Outcome of a Road Coordinator

• On-time delivery
• Lower freight cost
• Minimum detention
• Zero compliance violations
• High transporter & customer satisfaction