RFP Support (Sourcing / Contract Impl)

Key responsibilities for the Consultant will include:

1. RFP Preparation & Strategy

• Manage requirement intake and scope discussions with business stakeholders
• Drive stakeholder alignment on sourcing objectives, timelines, and evaluation criteria
• Conduct market intelligence gathering to support sourcing strategies and supplier

positioning

• Support supplier longlisting and shortlisting based on category strategy and risk

considerations

• Provide inputs into sourcing strategy (global vs local sourcing, single vs multi-supplier,

etc.)

2. RFP Documentation & Issuance

• Draft and structure RFP events using standard templates and tools
• Customize RFP templates, including commercial and technical sections; Execute RFP

issuance through sourcing platforms (Ariba, Coupa, Ivalua, etc.)

• Define evaluation frameworks (technical and commercial criteria) aligned to sourcing

goals

• Manage documentation governance including NDA execution and compliance

requirements

• Ensure adherence to procurement policies, standard templates, and contracting

guidelines

3. Supplier Outreach

• Design and execute structured supplier outreach strategies for sourcing programs,

supplier scouting, and RFx execution

• Develop standardized outreach templates, communication protocols, and playbooks
• Ensure comprehensive supplier coverage across categories, regions, and program

requirements

• Partner with category and sourcing teams to align outreach strategy
• Support execution of high-volume outreach campaigns with consistency and quality
• Monitor outreach progress, follow-ups, and supplier response timelines

4. Bid Management & Supplier Coordination

• Act as the single point of contact for bidder interactions during RFP lifecycle
• Manage supplier queries and clarifications in a structured and transparent manner
• Track bid submissions, completeness, compliance checks, and timelines adherence
• Coordinate addendum/corrigendum issuance where required

5. Evaluation & Award Support

• Support commercial bid analysis and benchmarking
• Consolidate technical evaluations from cross-functional stakeholders
• Perform TCO (Total Cost of Ownership) and cost modeling analysis
• Prepare award recommendation documentation and business case summaries

• Ensure audit trail, documentation integrity, and compliance with governance standards

6. Contract Template & Documentation Management

• Manage and maintain contract clause libraries and standard templates
• Drive template standardization across categories and BUs
• Maintain version control and audit-ready documentation
• Track and manage contractual deviations and approvals
• Ensure alignment with legal, compliance, and risk frameworks

7. Governance, Compliance & Reporting

• Ensure RFP processes comply with global procurement policies and regulatory

requirements (MedTech compliance standards)

• Provide visibility into bottlenecks, delays, and response gaps across outreach programs
• Identify and flag process deviations, risks, and compliance gaps
• Maintain RFP pipeline tracking, cycle time metrics, and SLA adherence
• Develop and publish dashboards on RFP performance metrics (cycle time, participation

rates, savings, etc.)

• Enable data-driven insights to improve sourcing efficiency and effectiveness

8. Digital Enablement & Continuous Improvement

• Leverage digital procurement tools and automation (Ariba, Coupa, AI-driven sourcing

tools)

• Drive process standardization and continuous improvement initiatives
• Support implementation of touchless RFx execution and guided sourcing workflows
• Identify opportunities to reduce cycle time, improve supplier experience, and enhance

compliance

Key Objectives

• Establish a centralized governance framework for end-to-end RFP lifecycle management

across business units (BUs)

• Enhance visibility, compliance, and control over RFP opportunities, submissions, and

ongoing pursuits

• Define an evaluation framework for RFPs, including timeline adherence, quality metrics,

and success KPIs

• Enable leadership with data-driven insights on pipeline, bid performance, and win/loss

trends and savings/benefits tracking

• Drive effective stakeholder engagement and review mechanisms to improve

responsiveness, collaboration, and bid quality

What does success look like?

• RFP lifecycle is fully governed, visible, and controlled across business units

• Centralized and structured RFP repository to ensure easy access and reuse of

responses

• Leadership has high confidence in RFP data and reporting by BU, with performance

visibility

• Risk exposure is proactively managed (commercial, compliance, etc.)

• Processes are standardized and scalable across geographies

• Achieve sustained behavioral change (consistency, accountability) in RFP management

• Improved bid efficiency, quality, and compliance across submissions

• RFP KPIs and performance metrics are clearly defined, tracked, and reviewed regularly

Skills & Competencies

Functional

• CLM / ERP systems: SAP, Ariba, Coupa, Icertis etc.

• Analytics tools: Excel, Power BI, Tableau

• Data handling: Large dataset processing, data transformation tools

• Exposure to workflow automation tools and digital reporting

Analytical & Tools

• Hands-on experience with ERP systems (SAP/Ariba/Coupa preferred)

• Ability to translate data into actionable insights

Stakeholder Management

• Experience working across global stakeholders and multiple BUs

• Strong communication and influencing skills

• GCC/Procurement CoE empowering Business Units experience

Behavioral

• Structured problem-solving mindset

• Strong governance and compliance orientation

• Attention to detail and execution rigor

• High ownership and accountability

Key skills required

• Global Pharmaceutical, MedTech, or Consumer Goods (FMCG/CPG)

organizations

• Exposure to multi-BU / global operating models

• Understanding of RFx management, approval workflows, and compliance

frameworks

• The ideal candidate will possess direct experience supporting Global Services,

specifically within the domains of Invoicing and Payment Reporting

Technical Exposure

• Preferred exposure to Globality and Keelvar

• ERP systems: Any among SAP, Ariba, Oracle, Coupa, Ivalua

• Analytics tools: Excel, Power BI, Tableau

• Familiarity with automation and AI-driven procurement tools

Experience

Experience Qualifications

• ~45 years of relevant experience in procurement, sourcing, or

RFx execution

• Strong exposure to global procurement environments (MedTech,

Pharma, FMCG/CPG preferred)

• Proven experience in RFQ/RFP lifecycle management and

sourcing tools; S2C and Strategic Sourcing process knowledge

• Experience in multi-BU/global operating models and CoE

structures

• Advanced knowledge /subject matter expertise of Procurement

processes and applications

• Proven stakeholder management and coordination skills

• Experience working across global stakeholders, multiple BUs, and

cross-functional teams (Legal, Finance, Procurement)

• Automation: Basic familiarity with automation / AI-enabled contract

analysis tools

• Exposure to workflow automation tools and digital reporting