Rfp Specialist

Position Overview:-- We are looking for an experienced RFP Specialist to manage the end-to-end RFP/RFI/RFQ response process. The role involves researching and qualifying opportunities, coordinating with cross-functional teams, developing high-quality proposals, and ensuring timely and compliant submissions. The ideal candidate will help strengthen our proposal process, build reusable content, and contribute to improving RFP win rates and influenced pipeline.

Key Responsibilities:--

• Identify and track relevant RFPs, RFIs, RFQs, and tenders through global portals, partner networks, and public-sector platforms.
• Review and qualify opportunities based on scope, solution fit, geography, timelines, and compliance requirements.
• Own the complete RFP response and submission process, ensuring deadlines and customer requirements are met.
• Coordinate with Sales, Pre-Sales, Product, Legal, Security, Finance, and other teams to gather required inputs.
• Draft and edit clear, compelling responses covering solution, methodology, capabilities, differentiators, case studies, and references.
• Prepare compliance matrices, requirement trackers, and supporting documentation.
• Manage submissions through customer/procurement portals and conduct final quality checks.
• Build and maintain a centralized RFP response library with approved content, case studies, FAQs, and standard responses.
• Maintain the RFP tracker and report on pipeline, submissions, wins/losses, and key insights.

Skills & Qualifications :-

• 2-6 years of experience in RFP, Bid, Proposal Management, Pre-Sales, or a similar role.
• Strong business writing, research, editing, and communication skills.
• Excellent stakeholder coordination and project management abilities.
• Strong attention to detail and ability to manage multiple deadlines simultaneously.
• Proficiency in MS Office / Google Workspace and tools such as ClickUp, Jira, Notion, or similar.
• Experience in B2B SaaS, Technology, CX, MarTech, or Enterprise Software is preferred.
• Knowledge of ISO 27001, SOC 2, GDPR, security, or compliance requirements is a plus.

Success Metrics:--

• Number and quality of qualified RFP opportunities.
• On-time and error-free submission rate.
• RFP response turnaround time.
• Growth and quality of the reusable response library.
• RFP win rate and influenced pipeline.