Required Sr. Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for managing project-related financial transactions, vendor payments, cost tracking, invoice processing, and GBS tracking for projects. The role ensures compliance with company policies, contractual requirements, accounting standards, and project budgets while supporting accurate financial control throughout the project lifecycle.

The position works closely with Procurement, Project Controls, Contracts, Supply Chain, and Project Management teams to ensure timely processing of supplier invoices, cost allocations, accruals, and project financial reporting.

Key Responsibilities

Accounts Payable Management

• Review and process supplier and subcontractor invoices in accordance with contractual terms and company procedures.
• Verify invoice accuracy against purchase orders, goods receipt notes, milestone completion, service entry sheets, and supporting documentation.
• Ensure proper coding and allocation of costs to project cost codes and work breakdown structures (WBS).
• Process vendor payments within agreed payment terms.
• Monitor outstanding invoices and resolve discrepancies promptly.
• Maintain vendor master data and payment records.
• Coordinate with suppliers to resolve invoice and payment-related queries.
• Prepare monthly project cost reports and financial summaries.
• Assist with project close-out activities and final account reconciliations.

Financial Reporting

• Prepare weekly status reports of assigned invoices.
• Assist in preparation of cost-to-complete and estimate-at-completion reports.
• Support internal and external audits.

Systems & Data Management

• Maintain accurate financial data within ERP systems.
• Support system improvements and process automation initiatives.
• Ensure data integrity and reporting accuracy.

Qualifications

Education

• Bachelors / master’s degree in accounting, Finance, Commerce, Business Administration, or related discipline with 12–15 years of Experience.

Experience

Project Accountant

• 12–15 years of project accounting experience within Oil & Gas, LNG, Petrochemical, EPC, EPCM, or Energy sectors.

Accounts Payable Specialist

• 8–10 years of accounts payable experience supporting large industrial projects.
• Experience with multinational suppliers and project-based accounting environments preferred.
• Knowledge of project cost control and procurement processes is advantageous.

Technical Knowledge

• Project accounting principles.
• Accounts payable processes and controls.
• Financial reporting and reconciliation.
• Purchase order and contract administration.
• Invoice verification and payment processing.
• Taxation, GST/VAT, and withholding tax requirements.
• ERP systems such as SAP, Oracle, JDE, or Microsoft Dynamics.

Skills & Competencies

• Strong accounting and financial analysis skills.
• High attention to detail and accuracy.
• Excellent organizational and time management abilities.
• Strong analytical and problem-solving skills.
• Effective verbal & written communication and stakeholder management.
• Advanced Microsoft Excel skills.
• Ability to work in a fast-paced project environment.

Key Performance Indicators (KPIs)

• Invoice processing cycle time.
• On-time vendor payment performance.
• Accuracy of project cost reporting.
• Month-end close completion timeliness.
• Number of invoice discrepancies and resolution time.
• Audit findings and compliance performance.

Industry Experience Preferred

• Oil & Gas
• LNG
• Petrochemical
• Refining
• Offshore & Onshore Facilities
• EPC / EPCM Projects
• Energy & Infrastructure Projects