Regulatory Moderator

Regulatory Moderator

Location: Remote – India

Employment Type: Full-time | 12-Month Fixed-Term Contract (with the possibility of extension)

Start Date: ASAP

About the Opportunity:

Kelly is partnering with a leading global MedTech organisation to recruit an experienced Regulatory Moderator to support the EMEA Copy Approval process.

This is an exciting opportunity to play a key role in ensuring advertising, promotional materials, and product claims are reviewed, approved, and managed efficiently within a highly regulated environment. Working closely with Marketing, Regulatory, Legal, Medical, and Compliance teams, you will coordinate the end-to-end copy approval workflow, facilitate review meetings, manage stakeholder communications, and help drive continuous process improvement.

The ideal candidate will have experience working within a regulated industry, strong project coordination skills, and the ability to manage multiple priorities while maintaining exceptional attention to detail.

Key Responsibilities:

Copy Approval & Workflow Management

• Manage the end-to-end copy approval process for promotional materials and product claims across the EMEA region.
• Perform quality checks on incoming submissions to ensure completeness and readiness for review.
• Coordinate and manage multiple submissions simultaneously, ensuring progress through the approval workflow within agreed timelines.
• Create and coordinate review meeting agendas where required.
• Moderate copy approval meetings, documenting actions and ensuring effective follow-up.
• Lead discussions with internal stakeholders and external partners to facilitate timely approvals.
• Monitor submission status, manage pending actions, and ensure all required changes are implemented before re-approval.
• Manage re-approval activities and verify that updates have been accurately incorporated.
• Support asset management activities by ensuring approved materials are correctly maintained in accordance with document retention requirements.
• Prepare and maintain monthly operational metrics and reporting for leadership.

Stakeholder Management

• Build strong working relationships with Marketing, Medical, Regulatory, Legal, Compliance, and other cross-functional teams.
• Act as the primary point of contact for submission-related queries from internal and external stakeholders.
• Facilitate collaboration to resolve issues, remove bottlenecks, and maintain submission timelines.
• Communicate clearly and proactively throughout the approval lifecycle.

Process Improvement

• Partner with Compliance Managers and cross-functional teams to ensure consistent adherence to copy approval processes.
• Work closely with Technology and Digital teams to ensure digital approval processes comply with internal policies and procedures.
• Identify opportunities to improve workflows, procedures, and operational efficiency.
• Contribute to continuous improvement initiatives that enhance quality, reduce turnaround times, and improve stakeholder experience.

Must-Have Requirements

• Bachelor's degree or equivalent professional experience.
• Previous experience working within a regulated industry such as Medical Devices, Pharmaceuticals, Healthcare, Biotechnology, or Life Sciences.
• Experience coordinating regulatory, promotional review, document approval, or compliance workflows.
• Proven ability to manage multiple projects or submissions simultaneously while meeting strict deadlines.
• Strong stakeholder management skills with experience working across cross-functional teams.
• Excellent organisational skills and exceptional attention to detail.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
• Ability to work independently in a fast-paced, remote environment.

Nice-to-Have Skills

• Experience supporting Medical, Legal and Regulatory (MLR) or Copy Approval processes.
• Experience working with Digital Asset Management (DAM) or copy approval systems such as AMP, Veeva Vault, PromoMats, or similar workflow platforms.
• Experience moderating review meetings or governance forums.
• Familiarity with promotional material approval processes and product claims management.
• Experience working across the EMEA region within a global matrix organisation.
• Knowledge of reporting and analytics tools such as Power BI or Tableau.
• Continuous improvement or process optimisation experience.

What You'll Bring

• A proactive and collaborative approach to problem solving.
• Strong organisational and prioritisation skills.
• Confidence working with multiple stakeholders across different countries and functions.
• A quality-focused mindset with excellent attention to detail.
• The ability to remain calm under pressure while managing competing priorities.
• A passion for delivering efficient, compliant, and customer-focused processes.

Why Apply

• Remote working opportunity across Eastern Europe, Spain, and Portugal.
• Full-time, 12-month fixed-term contract with the potential for extension.
• Opportunity to work with a globally recognised leader in the MedTech industry.
• Exposure to international teams and cross-functional collaboration across the EMEA region.
• Be part of a high-performing team supporting innovative healthcare products in a quality-driven, regulated environment.