Regional Administrative Assistant

Job Description - Regional Administrative Assistant

• Supervise civil and interior works for new branch offices within the region.
• Manage branch office seat allocation records and allocate related expenses to respective JSW Group companies.
• Coordinate and renew contracts and maintenance agreements with third-party vendors for housekeeping, security, building maintenance, and related services.
• Coordinate with regional and branch office heads for day-to-day administrative operations and resolution of operational challenges.
• Coordinate with branch finance teams for PR/PO processing.
• Track and manage renewal of branch office lease and leave & license agreements.
• Drive cost control initiatives through ideation, implementation, cost analysis, and management reporting of savings achieved.
• Consolidate regional Capex and Opex requirements, obtain quotations, prepare comparative analyses, calculations, executive summaries, and justification notes for submission to Corporate Office for approval.
• Process monthly administrative operational expenses, including office rent, security and housekeeping bills, electricity bills, PRI/telephone bills, and other related expenses.
• Oversee repair and maintenance activities across branch offices.
• Ensure timely renewal of Annual Maintenance Contracts (AMCs) for Air Conditioners, EPBX, CCTV systems, Fire Alarms, Fire Extinguishers, Vending Machines, Pest Control services, UPS systems, and other facilities across regional offices.
• Maintain records of outsourced manpower salary revisions based on government DA revisions, obtain necessary approvals from Head Office, and ensure compliance with statutory benefits by manpower agencies.
• Liaise with labour departments, local authorities, civil bodies, fire departments, and other regulatory agencies to ensure smooth functioning of establishments.
• Develop and implement Emergency Response Plans and Evacuation Plans for fire and other emergencies, and conduct training for security personnel and employees on firefighting equipment.
• Formulate and update policies related to physical security, visitor management, medical emergencies, fire safety, and employee safety, while ensuring awareness across the organization.
• Conduct regular safety audits of all company establishments.
• Oversee installation and periodic review of access control systems and CCTV surveillance for effective monitoring of employee and visitor movement.
• Supervise front office operations, vendor payments, account reconciliations, office administration, and day-to-day maintenance troubleshooting.
• Plan and implement preventive, predictive, and condition-based maintenance schedules to improve facility performance and safety.
• Ensure the upkeep of facilities from a safety and security perspective.
• Manage facility energy consumption and cost optimization initiatives.
• Procure electrical and mechanical items, coordinate with vendors, and facilitate PO creation.
• Track daily breakdowns and implement preventive maintenance programs to improve equipment and system efficiency.
• Minimize operational bottlenecks to maximize productivity through effective utilization of manpower, materials, and machinery.
• Manage soft services, including housekeeping and pest control operations.
• Manage surveillance and security services, including manned security, CCTV systems, and access control systems.

Hiring for below locations-

• Chennai
• Pune
• Delhi
• Kolkata