Regional Admin Lead

• Ensure compliance to waste disposal, recycling, and sustainability practices across all sites
• Submit ESG-related data required by central teams 

Travel & Hotel Management
• Ensure employees across the region follow travel and accommodation policies
• Act as the regional escalation point for travel issues with the central travel desk
Cab & Transport Management
• Implement transport policies and ensure safety norms for employee movement
• Support shift operations and logistics, especially in plants and warehouses
Lease & Property Coordination
• Support central real estate teams with landlord coordination, inspections, expansions, and renewals
• Ensure regional site usage adheres to lease terms Lease & Property Coordination
• Coordinate with central procurement and admin finance for PO creation, invoice verification, and cost tracking
• Ensure timely documentation and closure of all admin-related financial processes

Vendor Coordination & Service Quality
• Monitor performance of vendors servicing regional sites including FM agencies, security agencies, transport vendors, and housekeeping partners
• Conduct SLA reviews and escalate issues to central vendor management teams
• Ensure vendor compliance with SOPs across all locations
Budget Monitoring & Cost Control
• Manage regional administrative spends within approved budgets
• Track consumption, highlight variances, and support central budgeting with data for all South & West sites
• Drive region-specific cost optimization initiatives 

Reporting, Governance & Coordination with Central Teams
• Serve as the primary regional liaison for central functions including Security, HSE
and Compliance, Travel, Finance, Sustainability, Transport, Real Estate, and Procurement
• Publish monthly dashboards on facilities, compliance status, vendor performance, incidents, and improvement plans for South & West
• Drive closure of audit points across all sites

Managing diverse site formats (branches, plants, warehouses) with varying operational complexities Ensuring uniform implementation of centrally governed policies despite regional variations, legacy practices, and local constraints Managing expectations of multiple stakeholders such as Plant Heads, Warehouse Heads, Branch Managers, and Functional Leaders

QUALIFICATIONS, EXPERIENCE AND WORKING CONDITIONS
EDUCATION EXPERIENCE
(Graduate or Postgraduate in Business, Administration, Operations, Facility Management, or
related discipline)
• 7+ years of experience in administration or facility management with multi-site, multi-region
responsibility
• Strong experience managing admin operations across plants, warehouses, and branch
environments
• Demonstrated experience coordinating with centrally governed functions and driving on
ground implementation
• Proven ability in vendor governance, contract compliance, and SLA management
• Strong understanding of statutory requirements, safety norms, and audit processes
• Experience managing budgets, cost optimization, and documentation rigor
• People leadership experience with the ability to manage distributed teams