Recruiting Operations Specialist

Join MathWorks and help deliver an exceptional hiring experience through operational excellence, teamwork, and innovation. In this role, you'll support end-to-end recruiting activities, ensuring efficient processes, accurate data, and seamless candidate experiences across professional and campus hiring.

Responsibilities

Offer Management

• Manage offer letters, approvals, and candidate communications.
• Ensure timely and accurate offer delivery.

Interview & Candidate Coordination

• Coordinate interviews and hiring logistics.
• Deliver a seamless candidate experience across campus and professional hiring.

Recruiting Operations

• Maintain accurate recruiting data, documentation, and workflows.
• Resolve operational issues and drive process consistency.

Data & Reporting

• Manage ATS data and recruiting records.
• Create reports and dashboards to support hiring decisions.

Projects & Events

• Support recruiting initiatives, events, and hiring programs.
• Coordinate vendors, stakeholders, and project deliverables.

Process Improvement & Automation

• Drive automation and workflow improvements.
• Enhance operational efficiency and candidate experience.

Minimum Qualifications

• A bachelor's degree is required.

Additional Qualifications

4+ years of experience in recruiting operations, HR operations, recruiting coordination, or similar environments.

Experience coordinating offer letter creation, interview logistics, onboarding activities, or candidate communication workflows.

Good understanding of recruiting processes and the candidate lifecycle.

Strong attention to detail and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.

Working knowledge of Applicant Tracking Systems (ATS), HR tools, or recruiting platforms.

Microsoft Excel skills, including comfort working with spreadsheets, tracking data, and preparing routine reports.

Strong written and verbal communication skills.

Collaborative and customer-service mindset when working with candidates, recruiters, and internal stakeholders.

Exposure to background check processes or onboarding compliance workflows is a plus.

Experience using reporting and productivity tools such as SharePoint, Power Automate, Power BI, Adobe Sign, Workday, CRM platforms, or similar tools is a plus.

Experience working in a multinational or global organization is a plus.