Recruiting Coordinator

About the Role:

We're looking for a detail-oriented, proactive Recruiting Coordinator to support the full recruiting lifecycle across the business. You'll be the operational backbone of our Talent Acquisition function - keeping candidates, hiring managers, and interview processes moving smoothly and on schedule. This is a great fit for someone who loves creating order out of complexity, thrives on fast-paced coordination work, and wants to build deep expertise in recruiting operations and our ATS (Greenhouse).

Specific Responsibilities:

Schedule and coordinate interviews across multiple time zones, calendars, and interview panels, adjusting quickly when plans change

Serve as a primary point of contact for candidates throughout the interview process, ensuring a timely, professional, and welcoming experience

Own day-to-day administration of our ATS (Greenhouse), including requisition setup, pipeline management, interview kit configuration, and data hygiene

Draft and send candidate communications, including scheduling confirmations, status updates, and offer letter logistics

Coordinate post-interview debriefs and ensure timely feedback collection from interviewers

Support job requisition postings across job boards and career sites

Assist with sourcing support (resume screening, initial outreach) as capacity allows

Help maintain and improve recruiting workflows, templates, and process documentation

Support onboarding logistics coordination in partnership with HR, ensuring a smooth candidate-to-employee transition

Assist with employer branding efforts (career page updates, social content coordination) as needed

Handle confidential candidate and compensation information with discretion  

What You'll Need:

Minimum of 3 years of Recruiting Coordination, HR Coordination, or related administrative/TA experience

Strong hands-on experience with an ATS, Greenhouse preferred; comfortable learning and troubleshooting ATS workflows

Excellent organizational skills with the ability to juggle multiple searches and calendars simultaneously

Sharp attention to detail — nothing falls through the cracks on your watch

Strong written and verbal communication skills; comfortable interfacing with candidates and senior stakeholders alike

A proactive, "no task too small" mindset with a genuine interest in growing a career in Talent Acquisition

Ability to handle sensitive information with sound judgment and discretion

Comfortable working in a lean, fast-moving team-of-one-adjacent environment  

Note for Current Employees:

Please use the internal job board in Greenhouse to apply. Applications submitted through this external link will not be tagged as internal.

Compensation, Benefits, & Additional Details:

Health-E Commerce's compensation philosophy is grounded in market data and internal equity to ensure fairness and consistency across the team. Individuals new to the company should generally expect offers to fall between the entry point and midpoint of the salary range.  Our goal is to provide an offer that supports growth potential within the role and allows for future salary progression.  

Compensation: $24-28hr

Overtime: Eligible

Discretionary Annual Bonus Eligibility: Up to 10%

Medical, Dental, Vision, and 401K with a company match

Dependent Care, FSA & HSA accounts

Paid Parental & Bonding Leave

Flexible PTO & office closure on all major holidays

Monthly wellness & internet reimbursements

Professional development including certification support & leadership coaching

Mental Health resources

100% remote within the United States

Must be able to work EST hours

Candidate Privacy Notice