Record Keeper & Admin officer

Role & responsibilities

Record Management:

• Maintain and organize physical and digital records (files, registers, contracts, invoices, HR & legal documents).
• Ensure proper indexing, labelling, and safe storage of documents.
• Maintain document logs, registers, and record-tracking systems.
• Retrieve records promptly as required by management, audits, or legal teams.
• Ensure confidentiality and compliance with company policies and statutory requirements.
• Manage document retention and disposal as per record-keeping policies.
• Coordinate with departments for timely submission and verification of documents.

Administrative Responsibilities:

• Handle general office administration and support daily operations.
• Maintain attendance records, leave data, and employee documentation.
• Coordinate with vendors for office supplies, stationery, and services.
• Support HR, finance, and operations teams with documentation and reports.
• Assist in preparing MIS reports and maintaining registers.
• Handle incoming/outgoing correspondence, emails, and courier records.
• Support internal and external audits by providing required documents.

Skills & Competencies:

• Strong organizational and documentation skills
• Attention to detail and accuracy
• Confidentiality and integrity
• Good communication and coordination skills
• Time management and multitasking ability

Technical Skills:

• Proficiency in MS Office (Word, Excel, Outlook)
• Knowledge of document management systems (DMS)
• Basic knowledge of office administration processes
• Experience in maintaining digital and physical records

Qualifications:

• Graduate in any discipline
• Diploma or certification in Office Administration / Record Management preferred

Experience:

• 2 to 5 years of experience in record management or administrative roles

Preferred candidate profile