Receptionist and Office Administrator

Location: Pune
Employment Type: Full-Time

Role

We are looking for a smart, presentable and well-organised Office Coordinator & Receptionist to manage the front desk and support day-to-day office administration and coordination.

Key Responsibilities

• Manage reception and greet clients, visitors and business partners.
• Handle calls, emails, appointments and meeting coordination.
• Coordinate day-to-day office activities and requirements.
• Coordinate with housekeeping, maintenance, vendors and service providers.
• Manage stationery, office supplies, courier and dispatch.
• Maintain office documents, records and basic Excel/Google Sheets trackers.
• Assist management and team members with routine coordination and follow-ups.
• Support meetings, events and other office activities.
• Ensure the office is well organised and professionally maintained.
• Maintain confidentiality and professional communication at all times.

Candidate Profile

• 1-4 years of experience in reception, office administration or coordination preferred.
• Excellent spoken and written English.
• Smart, confident and professionally presented.
• Good communication and interpersonal skills.
• Strong organisational and follow-up skills.
• Basic knowledge of MS Office, Excel and Google Workspace.
• Ability to multitask and work independently.
• Positive attitude, punctuality and professional conduct.

Key Skills: Reception | Office Coordination | Administration | Communication | Documentation | Vendor Coordination | Follow-ups | MS Excel | Professional Etiquette