Receptionist and Office Administration Executive

Key Responsibilities

Reception & Front Office

• Manage the reception desk and serve as the first point of contact for visitors and callers.
• Receive and direct visitors professionally, and handle routine enquiries with poise and confidence.
• Manage appointments, meetings, incoming/outgoing calls, couriers, and correspondence.
• Maintain a professional, welcoming, and well-organized front-office environment at all times.

Documentation & Submissions

• Prepare letters, applications, forms, official communications, and other business documents.
• Fill and submit online/offline forms for government departments, banks, institutions, and other organizations.
• Compile supporting documents, prepare checklists, and ensure submissions are complete and accurate.
• Handle printing, scanning, photocopying, PDF preparation, and document formatting.
• Track submissions, acknowledgements, reference numbers, deadlines, and follow-ups.
• Visit relevant offices/institutions as required for routine document submission and follow-up.

Office Administration & Records

• Maintain organized physical and digital files and company records.
• Manage document repositories, templates, and filing systems.
• Maintain stationery, office supplies, and basic administrative inventory.
• Coordinate courier, printing, office maintenance, and routine service requirements.
• Maintain basic administrative records, bills, receipts, and office-related documentation.

Management Support

• Provide administrative and documentation support to the Founder and management team.
• Draft, proofread, and format documents, meeting materials, presentations, and correspondence with a high standard of accuracy.
• Coordinate meetings, maintain action points, and follow up on pending activities.
• Communicate and coordinate with consultants, vendors, government offices, and other stakeholders.

Required Skills & Qualifications

• 5+ years of experience in reception, front-office management, office administration, or back-office operations.
• Any Graduate; B.Com, BBA, BA, B.Sc, or equivalent preferred.
• Excellent verbal and written communication skills, with the confidence to interact with senior stakeholders and visitors.
• Strong drafting skills able to independently compose clear, professional letters, emails, and official correspondence.
• Presentable and well-groomed, with a polished, professional appearance suited to a client- and visitor-facing role.
• Good spoken and written English; Telugu proficiency required; Hindi is an advantage.
• Proficiency in MS Word, Excel, PowerPoint, Google Workspace, and email communication.
• Good typing, internet research, online form-filling, and PDF/document-handling skills.
• Strong attention to detail and accuracy.

Candidate Profile

We are looking for someone who is:

• Presentable, polished, and confident in a front-facing role.
• Articulate, with strong interpersonal and communication skills.
• A capable and precise writer/drafter of official communication.
• Organized, responsible, and experienced in independently running a front office.
• Detail-oriented and accurate.
• Proactive, and comfortable managing multiple administrative priorities.
• Trustworthy and able to maintain confidentiality.
• Preference will be given to women candidates.

Work Location: In person