Receptionist And Administration

Key Responsibilities

A. Reception & Front Office

• Manage the reception area and ensure a professional first impression for visitors.
• Greet and assist visitors, customers, vendors, and other guests.
• Maintain the visitor entry and exit records.
• Handle incoming and outgoing telephone calls and direct them to the appropriate person.
• Receive and distribute courier, letters, and other communications.
• Coordinate visitor appointments and meeting arrangements.
• Maintain a clean, organized, and presentable reception area.

B. Administrative Support

• Provide day-to-day administrative support to the HR & Administration department.
• Maintain office records, files, registers, and documents.
• Prepare letters, notices, reports, and other routine documents as required.
• Coordinate office stationery and other administrative requirements.
• Assist in maintaining records of office assets, equipment, and other facilities.
• Coordinate with vendors and service providers for routine administrative requirements.
• Support meeting arrangements, refreshments, and other office requirements.
• Assist in organizing employee engagement activities and company events.

C. Communication & Coordination

• Coordinate with employees, departments, vendors, and visitors professionally.
• Respond to routine queries and direct matters to the appropriate department.
• Maintain proper communication flow between the reception and internal departments.
• Follow company policies, procedures, and administrative protocols.

D. Documentation & MIS

• Maintain accurate records and registers related to reception and administration.
• Prepare basic MIS reports using MS Excel.
• Maintain employee, visitor, courier, and other administrative records as assigned.
• Ensure timely updating and filing of documents.

Required Skills

• Good verbal and written communication skills.
• Pleasant personality and professional attitude.
• Basic to good knowledge of MS Office, especially Excel and Word.
• Good coordination and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks effectively.
• Good telephone and email etiquette.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Customer-service orientation.

If interested , kindly share us your updated resume at [email removed] or contact us or WhatsApp at [phone removed].