Receptionist - Admin services

Job Title: Executive - Receptionist

Location:
Mumbai (Lower parel)

Experience: 1
? 5 yrs

Educational
Qualification: Any Graduate

 

Role
Description

The
Receptionist is responsible for managing front office operations, welcoming
visitors, handling communications, coordinating administrative activities, and
ensuring a professional and efficient workplace environment. The role supports
smooth day-to-day office functioning through effective visitor management,
record maintenance, facility coordination, and administrative support.

Key Result Areas:

Front Office Visitor Management

• Professionally greet, receive, and assist guests,
  clients, business partners, and visitors, ensuring a positive visitor
  experience.



• Coordinate visitor requirements, including
  arranging tea, coffee, refreshments, and meals as required.



• Maintain visitor records and ensure adherence to
  office security and visitor protocols 

Communication
Management

• Manage incoming and outgoing telephone calls,
  directing them appropriately and maintaining professional communication
  standards.



• Handle reception-related correspondence and
  communication channels, including emails and other office communications
  as assigned. 

Courier Documentation Management

• Coordinate the receipt, dispatch, and tracking of
  couriers, parcels, and office materials.



• Maintain accurate inward and outward courier
  registers and related documentation. 

Administrative Support

• Provide administrative assistance for day-to-day
  office operations.



• Maintain and update records related to ISMS
  compliance and other administrative requirements.



• Coordinate with internal departments, branch
  offices, and external vendors for administrative support

Facilities Resource Coordination

• Manage bookings, scheduling, and upkeep of the
  Board Room, Academy, Reception Area, and other common facilities.



• Ensure reception and common areas are
  well-maintained, organized, and presentable at all times.



• Supervise and coordinate office support staff to
  ensure smooth office functioning.

Petty Cash Record
Maintenance

• Handle petty cash transactions for routine office
  expenses and maintain accurate records.



• Maintain and regularly update company contact
  directories, extension lists, and address databases.

General Office Support

• Support office administration activities and
  undertake additional responsibilities as assigned to facilitate smooth
  business operations.

Required Competencies,
Skills, and Experience:

      
A graduate with good
communication skills possessing minimum 1 year of experience as a front desk
office executive/ receptionist.

• Should have
  experience in working with an organization that has an employee strength
  of 100+



• Proficiency in MS Office applications (Word,
  Excel, Outlook, PowerPoint)

Hiring Process:

Your interaction with us will include, but not be limited to,

-         
Technical
/ HR Interviews

-         
Assessment

 

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