Real Estate Coordinator

Job Overview:

We are seeking a highly organized and client-focused Real Estate Coordinator to support day-to-day real estate operations, lead management, and client communications. This role serves as the primary point of contact for inbound leads and existing clients, ensuring a seamless and professional experience from initial inquiry through ongoing relationship management. The ideal candidate is proactive, detail-oriented, personable, and experienced in real estate lead generation, outreach, and client coordination.

Schedule: Remote, Full-time | Monday - Friday 9am - 6pm CST (Chicago) with a 30min lunch and 2, 15-minute breaks.

Responsibilities:

• Lead Engagement & Conversion: Qualify inbound leads and drive outbound re-engagement through prompt, multi-channel outreach (phone, text, email) to nurture relationships and generate new opportunities.
• Pipeline & Calendar Management: Schedule property showings, consultations, and appointments while maintaining detailed CRM records, lead statuses, and follow-up schedules.
• Client Relationship Management: Act as the main, customer-focused point of contact for buyers, sellers, and prospects by professionally managing all inbound inquiries, calls, and voicemails.
• Proactive Engagement & Escalation: Deliver timely appointment reminders and ongoing follow-ups, ensuring high-priority matters and urgent client concerns are promptly escalated.
• Showing Logistics & Calendar Management: Oversee the end-to-end scheduling, confirmation, and conflict resolution for property tours, while gathering post-showing agent and client feedback.
• Administrative & Event Execution: Provide comprehensive operational support through accurate data entry, document organization, and logistical coordination for client engagement initiatives and events.

Requirements:

• Previous experience in real estate, property management, mortgage, or a similar industry is required
• Proven experience in lead generation, sales outreach, appointment setting, or client relationship management within real estate
• Strong phone communication skills with a warm, confident, and professional demeanor
• Excellent written and verbal English communication skills
• Highly organized with strong multitasking and follow-through abilities
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Experience using CRM systems and scheduling tools
• Strong attention to detail and problem-solving skills
• Experience with CRM platforms such as Follow Up Boss, Cloze, or similar is preferred.
• Familiarity with Google Workspace (Gmail, Calendar, Docs, Sheets) is preferred.
• Experience with scheduling, client coordination, and administrative support is preferred.
• Background in customer service, hospitality, inside sales, or real estate operations preferred.

Independent Contractor Perks:

• Health Insurance
• Immediate hiring
• Permanent work from home

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to us through the Contact Us form on our official BruntWork website.

Join our growing real estate team as a Real Estate Coordinator—apply today to streamline property tours and deliver exceptional client experiences!