RCF Planning
Larsen and Toubro · Hyderabad · onsite · Posted 1d ago
Not disclosedFresherfulltimeSourced from
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About this role
Job Description – Planning Engineer / Planning Manager
Position Title: Planning Engineer / Planning Manager
Department / Function: Project Planning & Controls
Cadre: Applicable across all cadres
Position Reports To: Planning Head / Project Manager / Cluster Project Manager, as applicable
The position also supports contract administration, client billing, subcontractor management, claims and variation management, MIS reporting and project close-out to ensure achievement of project objectives.
The role may cover one or more of the following areas based on project requirements:
Position Title: Planning Engineer / Planning Manager
Department / Function: Project Planning & Controls
Cadre: Applicable across all cadres
Position Reports To: Planning Head / Project Manager / Cluster Project Manager, as applicable
- Job Purpose
The position also supports contract administration, client billing, subcontractor management, claims and variation management, MIS reporting and project close-out to ensure achievement of project objectives.
- Key Accountabilities and Responsibilities
- Project Planning and Scheduling
- Prepare, develop and maintain detailed project schedules using Primavera P6, MS Project or other applicable planning tools.
- Develop baseline schedules, detailed execution programmes, milestone plans and periodic look-ahead schedules in line with contractual requirements.
- Study contract conditions, scope of work, drawings, BOQ, specifications and project execution strategy while preparing project schedules.
- Prepare and update activity-wise, area-wise and discipline-wise schedules covering engineering, procurement, construction, testing and commissioning.
- Develop activity sequencing, construction methodology linkages, critical path analysis and resource requirements.
- Prepare and monitor schedule updates, revised programmes, recovery plans and catch-up schedules.
- Identify critical activities, interfaces, constraints and potential bottlenecks affecting project milestones.
- Ensure alignment of project schedules with contractual completion dates and approved project objectives.
- Resource Planning and Deployment
- Prepare manpower, machinery, equipment, material and subcontractor resource plans in coordination with site execution teams.
- Assess resource requirements based on project schedules, work fronts, productivity norms and execution methodology.
- Coordinate with Site In-charges, Project Managers, Cluster and HQ teams for timely mobilisation and deployment of resources.
- Monitor planned versus actual resource utilisation and identify gaps or underutilisation.
- Coordinate with procurement and stores teams to align material availability with project requirements.
- Review resource productivity and recommend corrective measures to achieve planned progress.
- Project Progress Monitoring and Control
- Monitor daily, weekly and monthly physical progress against approved project schedules and milestones.
- Track planned versus actual progress, productivity, activity-wise performance and critical path movement.
- Identify delays, slippages, constraints and deviations and assess their impact on project completion.
- Prepare delay analysis, variance reports and schedule impact assessments.
- Coordinate with execution teams to identify reasons for delays and develop mitigation and recovery measures.
- Monitor project performance through suitable progress measurement and earned value techniques, wherever applicable.
- Ensure timely updating of project progress and relevant data in EIP and other designated project systems.
- Follow up with responsible stakeholders for closure of pending activities and critical constraints.
- Project Coordination and Interface Management
- Coordinate with Project Managers, Site In-charges, Construction, Engineering, Design, Procurement, Contracts, Commercial, Finance and other functional teams.
- Coordinate with clients, consultants, architects, PMC and other external stakeholders for timely resolution of project-related matters.
- Synchronise engineering, drawing approvals, material procurement, subcontracting and site execution activities.
- Coordinate with HQ and Cluster teams for drawings, technical approvals, resources, materials and other project requirements.
- Identify interface issues between various disciplines, agencies and project packages and facilitate timely resolution.
- Participate in project review meetings and follow up on agreed action points.
- MIS, Reporting and Management Review
- Prepare daily, weekly and monthly progress reports, project dashboards and management information system (MIS) reports.
- Consolidate physical progress, financial performance, resource utilisation, productivity and milestone status.
- Prepare planned versus actual progress statements and highlight critical deviations.
- Present project performance, key risks, constraints and recovery plans during project review meetings.
- Provide timely and accurate project information to Project Managers, Cluster and HQ for management decisions.
- Maintain appropriate records of project schedules, progress updates, review minutes and action trackers.
- Financial Planning and Cost Monitoring
- Monitor project financial performance in coordination with Commercial, Finance and Project teams.
- Track budgeted versus actual expenditure, activity-wise costs and resource consumption.
- Monitor the relationship between physical progress, financial progress and project billing.
- Identify potential cost overruns, productivity losses and commercial risks and recommend corrective actions.
- Support forecasting of project cost, cash flow and financial commitments based on the latest execution plans.
- Review cost implications of schedule changes, variations, additional works and resource deployment.
- Monitor budget utilisation and support project management in achieving planned financial objectives.
- Contract Review and Administration
- Study and review contract documents, including scope of work, BOQ, specifications, drawings, milestones, payment terms and contractual conditions.
- Identify key contractual obligations, deliverables, milestones, notice requirements and compliance timelines.
- Monitor fulfilment of contractual obligations by the client, consultants, contractors and subcontractors, as applicable.
- Track contractual milestones, extensions of time, approval requirements and other time-bound obligations.
- Identify deviations between contractual provisions and actual project execution and highlight potential contractual risks.
- Coordinate preparation of contractual correspondence, notices, submissions and supporting records.
- Support contract amendments, supplementary agreements and other contractual documentation.
- Maintain proper records of contractual communications, instructions, approvals and project events.
- Variation Management and Claims
- Identify, assess and document variations, extra items, additional scope and changes in project requirements.
- Analyse the impact of variations on project cost, schedule, resources and contractual commitments.
- Prepare variation statements, supporting documents, rate analysis and cost impact assessments.
- Coordinate with Project, Commercial and Contracts teams for submission and approval of variations.
- Identify potential claims arising from delays, change in scope, additional works, client instructions and other contractual events.
- Support preparation and submission of claims, including extension of time (EOT) claims and claims for extra works, wherever applicable.
- Maintain records and supporting documentation for claims, notices, delay events and contractual entitlements.
- Follow up for approval and certification of variations and claims.
- Client Billing and Payment Follow-up
- Coordinate preparation and submission of customer invoices / Running Account (RA) bills in accordance with contractual provisions.
- Ensure timely submission of measurement sheets, supporting documents and billing statements.
- Coordinate with site teams, clients and consultants for measurement verification, certification and approval of bills.
- Monitor billing progress, certification status, payment realisation and outstanding receivables.
- Identify billing gaps, unbilled work and delays in certification and initiate follow-up actions.
- Coordinate with Commercial and Finance teams for resolution of billing and payment-related issues.
- Maintain customer billing records and support cash flow planning.
- Subcontractor and Agency Management
- Coordinate identification, evaluation, finalisation and engagement of suitable subcontractors and agencies in consultation with Project, Cluster and HQ teams.
- Support subcontractor planning and package allocation in line with project requirements and execution schedules.
- Coordinate preparation, review and processing of subcontract work orders, amendments and related documentation.
- Monitor subcontractor performance, progress, resource deployment and contractual compliance.
- Coordinate subcontractor billing, measurement verification, certification and payment processing.
- Review and reconcile customer billing against subcontractor billing to monitor commercial exposure and project margins.
- Ensure periodic reconciliation of materials, services, manpower and other resources issued or provided to subcontractors.
- Identify subcontractor-related delays, performance issues and commercial risks and coordinate corrective action.
- Material and Service Reconciliation
- Monitor planned versus actual material and service consumption in coordination with site, stores and commercial teams.
- Ensure periodic reconciliation of materials issued, consumed, returned and held by subcontractors.
- Monitor material wastage, consumption norms and deviations against approved budgets.
- Reconcile resources and services provided to subcontractors with contractual and commercial records.
- Highlight excess consumption, unaccounted materials and potential cost exposure.
- Coordinate corrective measures for effective resource utilisation and cost control.
- Risk Management and Corrective Action
- Identify project risks, schedule constraints, resource bottlenecks and potential contractual issues.
- Assess the impact of risks on project milestones, cost, quality and overall delivery.
- Maintain project risk registers and follow up on mitigation actions.
- Develop alternative execution strategies and recovery plans in consultation with project teams.
- Escalate critical issues and delays to the Project Manager, Planning Head and Cluster management.
- Monitor implementation and effectiveness of corrective and preventive measures.
- Project Close-out and Handover
- Coordinate preparation and monitoring of project completion and close-out schedules.
- Ensure closure of pending works, contractual deliverables, billing, variations, claims and subcontractor accounts.
- Coordinate reconciliation and settlement of customer and subcontractor accounts.
- Ensure completion and compilation of project records, correspondence, progress reports and contractual documentation.
- Support preparation of final bills, final account statements and outstanding claim submissions.
- Coordinate collection and submission of completion certificates, handover documents and other contractual records.
- Ensure proper closure and archiving of project records in accordance with organisational requirements.
- Team Coordination and Continuous Improvement
- Guide and coordinate planning engineers, planning executives and other team members, as applicable.
- Establish effective planning, monitoring and reporting processes across project teams.
- Promote standardisation of project schedules, progress measurement and MIS reporting.
- Identify opportunities to improve planning accuracy, productivity, cost control and project execution.
- Share project performance insights, lessons learned and best practices across project teams.
- Support development of planning capabilities and effective use of project management tools.
- Key Performance Indicators (KPIs)
- Timely preparation, approval and updating of baseline and detailed project schedules.
- Achievement of contractual milestones and planned project completion targets.
- Accuracy and timeliness of physical and financial progress monitoring.
- Identification and timely reporting of schedule deviations and critical delays.
- Effectiveness of recovery plans and corrective actions.
- Accuracy of resource planning and utilisation monitoring.
- Timely preparation and submission of MIS and project performance reports.
- Timely identification, submission and approval of variations and claims.
- Timely submission, certification and follow-up of customer bills.
- Effective monitoring and reconciliation of subcontractor billing and material consumption.
- Compliance with contractual obligations, notice requirements and documentation.
- Timely closure of project records, final accounts and contractual deliverables.
- Educational Qualification
- Full-time Engineering Graduate or Diploma in Civil / Mechanical / Electrical Engineering or other relevant engineering discipline.
- Qualification in Construction Management, Project Management or Planning will be an added advantage.
- Certification or training in Primavera P6, MS Project, project controls, contract management or project management tools will be an advantage.
- Experience
- Relevant experience in project planning, project controls, construction management, project monitoring or contract administration in construction, infrastructure, industrial, building or EPC projects.
- Exposure to project scheduling, progress monitoring, resource planning, MIS, cost monitoring and stakeholder coordination.
- Experience in contract review, variation management, claims, client billing and subcontractor management will be an added advantage, depending on the role.
- Familiarity with large-scale project execution, milestone management and multidisciplinary coordination.
- Scope of responsibility, functional ownership and decision-making authority will be commensurate with the cadre and assigned position.
- Functional / Technical Competencies
- Project planning, scheduling and monitoring.
- Primavera P6, MS Project and other project planning tools.
- Baseline preparation, critical path analysis, milestone planning and schedule updating.
- Resource planning, productivity analysis and progress measurement.
- Physical and financial progress monitoring.
- Project MIS, dashboards and management reporting.
- Contract review, contractual obligations and contract administration.
- Delay analysis, variation management, claims and EOT submissions.
- Customer billing, subcontractor billing and commercial reconciliation.
- Cost monitoring, cash flow tracking and financial forecasting.
- Knowledge of construction methodologies, project execution and engineering interfaces.
- EIP and other project management / ERP systems.
- Advanced MS Excel, PowerPoint and other reporting tools.
- Behavioural Competencies
- Teamwork and collaboration.
- Effective communication and interpersonal skills.
- Planning, organising and time management.
- Analytical thinking and problem-solving.
- Decision-making and accountability.
- Positive attitude and adaptability.
- Creativity and continuous improvement.
- Stakeholder management and coordination.
- Attention to detail and accuracy.
- Ownership, commitment and result orientation.
- Ability to work under project deadlines and manage multiple priorities.
- Role Applicability
The role may cover one or more of the following areas based on project requirements:
- Project Planning and Scheduling.
- Project Controls and Progress Monitoring.
- Resource Planning and Productivity Monitoring.
- Financial Planning and Cost Monitoring.
- Contract Planning and Administration.
- Variation Management and Claims.
- Client Billing and Subcontractor Billing.
- MIS, Reporting and Management Review.
- Project Close-out and Handover.
Sourced from foundit
Skills
EIP and other project management ERP systemsMS ProjectSub contractor Managementprimavera p6Resource planningClient BillingDelay AnalysisPowerpointCost MonitoringContract AdministrationVariation ManagementProject SchedulingAdvanced Ms Excel
About Larsen & Toubro Limited
Larsen and Toubro
Engineering & Construction
59.0k+
employees
1938
88 years old
Mumbai, Maharashtra
US
₹8.5L PA avg
Avg at Larsen & Toubro Limited
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L&T is a major technology, engineering, construction, manufacturing and financial services conglomerate, with global operations.
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