R2R Accountant

The Sales Administration Specialist will be responsible for supporting end-to-end sales administration activities, including order management, customer screening, invoicing, payment follow-up, contract administration and cash-flow coordination. The role requires strong French language proficiency to effectively communicate with French-speaking customers and internal stakeholders, along with good knowledge of sales administration and commercial processes.

• Ensure appropriate payment schemes and financing structures are established during the pre-order phase.
• Manage credit management and new customer screening, including trade finance activities in accordance with company policies and procedures.
• Support and coordinate the Sales Administration function, ensuring consistent processes, methodologies and tools.
• Manage pre-order bookings, including requesting and following up on customer down-payments.
• Create and manage sales orders in SAP, including integration of payment milestones and sending order acknowledgements to customers.
• Review and adjust sales orders when required, including add-ons, amendments and customer-specific requirements.
• Coordinate collection of required company signatures on customer contracts, finalize agreements and ensure proper document storage.
• Prepare, issue and send customer invoices and follow up on outstanding payments according to agreed payment terms.
• Prepare pro forma invoices to accompany shipments after logistics approval, ensuring compliance with applicable export-control policies.
• Support cash-flow forecasting based on order intake and expected customer payments.
• Monitor OO (Orders Outstanding) and coordinate with relevant departments to ensure timely actions and minimize outstanding items.
• Maintain accurate sales administration records and ensure timely updating of relevant systems.
• Act as a key point of contact for French-speaking customers, handling commercial and administrative queries professionally.
• Coordinate with Sales, Finance, Logistics, Legal and other internal teams to ensure smooth order-to-cash execution.
• Ensure compliance with internal policies, commercial procedures and financial controls.

Required Skills Qualifications

• Bachelors degree in Commerce, Finance, Business Administration, Accounting or a related field.
• Minimum 3 years of experience in Sales Administration, Sales Operations, Order Management, Commercial Operations, Accounts Receivable or a similar role.
• Fluent/Professional French language proficiency - written and spoken.
• Good English communication skills.
• Hands-on experience with SAP / ERP systems, preferably in sales order management and invoicing.
• Strong understanding of sales orders, invoicing, payment terms, customer accounts and order-to-cash processes.
• Good knowledge of customer screening, credit management and payment follow-up.
• Strong coordination and stakeholder-management skills.
• Good analytical and problem-solving abilities.
• Strong attention to detail and ability to manage multiple activities within defined timelines.

Preferred Candidate Profile

• Experience working with French-speaking customers or European markets.
• Experience in a multinational organization, preferably in manufacturing, engineering, industrial equipment or a similar environment.
• Exposure to Order-to-Cash (O2C), Accounts Receivable, Sales Operations or Commercial Finance processes.
• Strong customer-service orientation with the ability to communicate effectively in French and English.
• Ability to work independently while coordinating with multiple internal departments.

Technical Skills:

• SAP/ERP | Sales Order Management | Invoicing | Payment Follow-up | Credit Management | O2C | Cash-Flow Forecasting | Contract Administration | Export Documentation

Soft Skills:

• Communication | Customer Focus | Coordination | Analytical Thinking | Attention to Detail | Problem Solving | Time
• Management | Stakeholder Management

Experience

• Minimum 3 years of relevant professional experience, preferably in Sales Administration, Order Management, Commercial Operations, Finance/O2C or a related function, with strong French language expertise.