Qs & Planning Engineer

Role & responsibilities

QS & Planning Engineer

Position

Designation: QS & Planning Engineer
Experience: 35 Years
Department: Projects / Commercial
Industry: Real Estate / Construction
Reporting To: Project Head / Senior QS & Planning Manager

Job Purpose

To handle quantity surveying, estimation, billing, cost control, subcontractor measurements, project planning and progress monitoring, ensuring that construction activities are executed within approved cost, budget and schedule.

Key Responsibilities

1. Quantity Surveying & Estimation

• Prepare detailed BOQ, quantity estimates and rate analysis.
• Review drawings and calculate quantities for civil, structural and finishing works.
• Prepare material quantity requirements and assist procurement planning.
• Verify quantities against approved drawings and site conditions.
• Identify quantity variations and their financial impact.

2. Billing & Certification

• Verify contractor/subcontractor RA bills based on actual site measurements.
• Check measurements, work completion and supporting documents.
• Prepare client/contractor bills and payment certifications.
• Ensure billing is as per BOQ, work order and contract terms.
• Track advances, recoveries, retention and deductions.

3. Cost Control

• Monitor project expenditure against approved budget.
• Prepare Budget vs Actual Cost reports.
• Track material, labour and subcontractor costs.
• Identify cost overruns and immediately highlight deviations.
• Monitor variation orders and additional works.

4. Planning & Scheduling

• Prepare and update project schedules, weekly plans and monthly targets.
• Develop activity-wise construction programmes.
• Monitor actual progress against planned progress.
• Identify delays and prepare recovery plans.
• Coordinate with execution, procurement, design and MEP teams.

5. Site Progress Monitoring

• Conduct regular site visits to verify physical progress.
• Record work completed and prepare progress reports.
• Compare planned vs actual quantities and activities.
• Identify bottlenecks affecting project progress.
• Coordinate with Project Managers and Site Engineers for corrective action.

6. Contract & Subcontract Management

• Review work orders, BOQs, specifications and contractual terms.
• Assist in preparation of subcontractor work orders.
• Monitor scope, quantities, rates and variations.
• Maintain records of claims, deviations and additional works.

7. MIS & Reporting

Prepare:

• Daily/weekly/monthly progress reports
• Project cost reports
• BOQ status
• Quantity reconciliation
• Billing status
• Budget vs actual reports
• Variation statement
• Procurement requirement reports
• Project delay tracker
• Monthly management MIS

KRA & KPI – QS & Planning Engineer

KRA

Weightage

Quantity Surveying & BOQ Management

20%

Billing & Measurement

20%

Cost Control & Budget Monitoring

15%

Project Planning & Scheduling

20%

Progress Monitoring

10%

Contract / Variation Management

5%

MIS & Reporting

5%

Coordination & Process Compliance

5%

Total

100%

Detailed KPI Scorecard – 100 Marks

1. Quantity Surveying & BOQ – 20 Marks

KPI

Target

Marks

BOQ preparation & quantity estimation

100% accuracy

5

Drawing-based quantity verification

100%

4

Rate analysis

Timely & accurate

4

Quantity reconciliation

Monthly

4

Identification of quantity variations

100%

3

2. Billing & Measurement – 20 Marks

KPI

Target

Marks

Contractor/subcontractor bill verification

Within agreed TAT

5

Site measurement verification

100%

5

Billing accuracy

Minimum 98%

4

Recovery/retention/deduction verification

100%

3

Billing tracker

Updated weekly

3

3. Cost Control – 15 Marks

KPI

Target

Marks

Budget vs Actual monitoring

Monthly

4

Cost variance identification

100%

3

Cost overrun control

Within approved budget

3

Material quantity/cost reconciliation

Monthly

3

Cost-saving recommendations

Minimum 2/month

2

4. Planning & Scheduling – 20 Marks

KPI

Target

Marks

Master/Project schedule updating

100% timely

4

Weekly & monthly planning

100%

4

Planned vs actual progress

Weekly

4

Delay identification

Within 48 hours

3

Recovery programme

For all critical delays

3

Look-ahead programme

Weekly

2

5. Progress Monitoring – 10 Marks

KPI

Target

Marks

Physical progress monitoring

Weekly

3

Planned vs actual quantity tracking

100%

3

Site progress reporting

Timely

2

Bottleneck identification

100% critical issues

2

6. Contract & Variation Management – 5 Marks

• Variation identification – 2
• Additional work documentation – 1
• Contract compliance – 1
• Claim/supporting documentation – 1

7. MIS & Reporting – 5 Marks

• Monthly QS MIS – 2
• Cost report – 1
• Progress report – 1
• Management dashboard – 1

8. Coordination & Process Compliance – 5 Marks

• Coordination with Project/Site teams – 2
• Coordination with Procurement/Stores – 1
• Coordination with Accounts – 1
• Adherence to company processes – 1

Monthly Performance Dashboard

The employee should be measured every month on these 10 core indicators:

Parameter

Monthly Target

BOQ/Quantity Accuracy

98%

Bill Verification

100% within TAT

Site Measurements

100%

Cost Report

Monthly

Budget Variance

Within approved limits

Weekly Planning

100%

Progress Reporting

100%

Delay Reporting

Within 48 hours

Variation Tracking

100%

MIS Submission

100% on time

Important KPIs for a Real Estate Developer

For your type of projects, I would give higher importance to these five KPIs:

1. Cost Variance – 15%
2. Billing & Measurement Accuracy – 20%
3. Planned vs Actual Project Progress – 20%
4. Quantity/BOQ Accuracy – 15%
5. Delay Identification & Recovery Planning – 10%

This makes the role more commercially accountable rather than treating it only as a site quantity-measurement position.