Qa Executive

Role & responsibilities

• Maintain controlled QMS / IMS documents including manuals, procedures, work instructions, formats, registers and master lists.
• Coordinate document issue, review, revision, approval, distribution, withdrawal and archival of obsolete copies.
• Prepare and maintain certification-related files for ISO, PED, NORSOK, ASME / BPE, customer approvals and other applicable audits.
• Compile audit evidence, document trackers, objective / KPI inputs, risk records, CAPA status and management review inputs.
• Support internal, customer and certification audits by arranging current documents, records, action trackers and closure evidence.
• Track NCRs, audit findings and CAPA actions and follow up with responsible departments for timely documented closure.
• Verify record completeness, signatures, dates, revision status, traceability and retention before filing or submission.
• Maintain secure soft-copy and hard-copy filing, backup, retrieval and confidentiality control for QMS and certification documents
• Request required records and inputs from departments for QMS, audit and certification needs.
• Hold outdated / uncontrolled formats from use and escalate document-control deviations.
• Update controlled registers and trackers after authorized review or approval.
• Follow up audit actions and escalate overdue closures to QA/QC Manager / MR.

Preferred candidate profile

Education: Graduate / Diploma in Science, Engineering, Quality Management or related field.

Experience: Minimum 3-5 years in QA/QMS documentation, preferably in manufacturing or engineering industry.

Knowledge: ISO 9001, document control, audit preparation, CAPA tracking, record retention and traceability.

Preferred: Awareness of ISO 14001, ISO 45001, PED, NORSOK, ASME / BPE and MS Office / Excel documentation systems.