Purchasing Coordinator (remote night shift USA)

Purchasing Coordinator

Location: Ahmedabad

Salary: 10-12 LPA

Time: 7 pm to 5 am IST

Role Summary

We are looking for a detail-oriented Purchasing Coordinator to manage purchasing, vendor coordination, inventory replenishment, and purchase orders across 12+ retail stores and 25+ vendors. The ideal candidate should have experience in multi-store retail purchasing, inventory, supply chain, or procurement.

Key Responsibilities

• Create, submit, and track purchase orders based on sales, inventory levels, and upcoming demand.
• Review suggested/automated replenishment orders and adjust quantities when required.
• Monitor stock levels across multiple stores and ensure products are reordered on time.
• Coordinate with 25+ vendors regarding orders, delivery schedules, backorders, substitutions, pricing, and discrepancies.
• Review vendor invoices and shipments against purchase orders and resolve differences.
• Analyze store-level sales and inventory reports to identify low stock, excess inventory, and unusual sales trends.
• Coordinate inventory transfers between stores when appropriate instead of placing new supplier orders.
• Maintain accurate purchasing, cost, vendor, and inventory information in the retail back-office system.
• Use Excel and system reports to support purchasing and inventory decisions.

Required Qualifications

• 4–5+ years of experience in retail purchasing, inventory, procurement, or supply chain coordination.
• Experience working with multi-location retail, preferably grocery, convenience, or similar environments.
• Experience with a POS, ERP, inventory management, or retail back-office system.
• Strong Excel and numerical skills.
• Good vendor communication and negotiation skills.
• Strong attention to detail and ability to manage multiple vendors and orders simultaneously.
• Experience with automated replenishment / inventory ordering is highly preferred.
• ECRS Catapult experience is a plus, but not required.