Purchasing Clerk

1. Role Overview

• Job Title (EU): Purchasing Clerk, Buyer
• Experience: 3-5 yrs
• Job Location: Pune

2. Purpose of the Role

Brief summary:

Initiating procurement processes, including obtaining quotations, conducting price comparisons, and executing purchase orders.

Why does this role exist

• Purchase needed material
• What value does it deliver to the business
• Supply guarantee for the plant

3. Key Responsibilities

List core duties (group into categories if possible):

• Initiating procurement processes, including obtaining quotations, conducting price comparisons, and executing purchase orders.
• Preparing larger contract agreements (effort related to contract conclusion).
• Analyzing current procurement processes, identifying process inefficiencies, and initiating and implementing process optimizations.
• Project-oriented handling of, among other things, supplier consolidations, supplier sourcing, and supplier transitions.
• Proactive involvement in the digitalization of purchasing processes (e.g. use of new software, SAP add-ons, expansion of catalog-based purchasing, expansion of e‑procurement and e‑invoicing).
• Initiating procurement activities (collecting and aligning all relevant information regarding prices and volumes, suppliers, all relevant technical and quality-related aspects, as well as commercial and operational framework conditions) in close coordination with all internal contacts and in compliance with legal and corporate-specific requirements.
• Conducting negotiations on quantities within the defined scope, prices (within specified limits), delivery terms, transport responsibilities, cost sharing, payment terms, etc., in both German and English.
• Reviewing and ensuring supplier capacities.
• Reviewing and drafting contracts in German and English (no signing authority).
• Preparing and coordinating tenders (collecting information, forwarding it to suppliers, consolidating and updating data, and managing internal and external communication with all relevant partners).
• Conducting supplier and market analyses, developing proposals based on the results, and implementing them in coordination with Purchasing Management.
• Independently managing and implementing defined purchasing projects.
• Ensuring compliance with agreed KPIs, including reporting.
• Cooperation with the company's global purchasing structures.

A. Daily Tasks

B. Weekly / Monthly Tasks

C. Stakeholder Interaction

• Internal: all departments
• External: suppliers
• 4. Process & Workflow Mapping
• Key processes handled:
• Step-by-step workflow
• Systems/tools used: SAP
• (e.g., ERP, finance systems, HR software)
• Dependencies (teams, approvals, inputs required):

5. Skills & Experience Required

Essential Skills

Speaking English and German