Purchase

Primary Role & responsibilities:

1. Manage procurement activities for CSR projects, institutions, and programmes in line with approved budgets and procurement policies.
2. Source and evaluate vendors by obtaining quotations, comparing prices, assessing quality, and ensuring timely delivery of materials and services.
3. Coordinate purchase processes from requirement identification and quotation collection to purchase order, delivery, inspection, and payment documentation.
4. Maintain procurement records including quotations, comparative statements, purchase orders, invoices, vendor documents, and approvals.
5. Ensure cost-effective procurement by negotiating with vendors and identifying opportunities for cost savings without compromising quality.
6. Monitor vendor performance related to quality, pricing, delivery timelines, and service standards.
7. Coordinate with project and finance teams to understand requirements, verify budgets, and ensure timely processing of procurement-related payments.
8. Ensure compliance with organisational procurement policies, approval matrices, CSR requirements, and applicable statutory | documentation requirements.

Secondary Responsibilities:

9. Develop and maintain the vendor database, including vendor onboarding, documentation, contact details, and performance records.
10. Support annual procurement planning by consolidating recurring requirements and identifying opportunities for bulk procurement.
11. Track purchase orders and pending deliveries and follow up with vendors and internal stakeholders for timely closure.
12. Support audits and reporting by providing procurement-related documents and maintaining proper records for internal and external audits.
13. Identify alternative vendors and products to ensure continuity of supplies and reduce dependency on a single vendor.
14. Coordinate logistics and delivery of materials to CSR project locations and institutions, where required.