Purchase Order Executive

JOB DESCRIPTION

Purchase Order Executive

Company: CDT Wholesale
Department: Purchase / Procurement
Employment Type: Full-Time, On-Site
Experience: 1-4 Years
Shift Timing: 5:30 PM to 1:30 AM

Work Location:
607, K10 GRAND, ATLANTIS K10, SARABHAI CAMPUS, B/H,
Subhanpura, Vadodara, Gujarat 390023

About the Role

CDT Wholesale is looking for a responsible and detail-oriented Purchase Executive / Purchase Officer to manage procurement activities, vendor coordination, purchase orders, inventory requirements, product pricing, and timely sourcing of products at competitive prices.

Key Responsibilities

• Identify and evaluate reliable suppliers and vendors.
• Coordinate with existing and new vendors for product availability, pricing, and delivery.
• Prepare and process Purchase Orders (POs) as per company requirements.
• Obtain quotations and compare prices, quality, payment terms, and delivery timelines.
• Negotiate with suppliers to achieve competitive pricing and favorable terms.
• Track purchase orders and ensure timely delivery of materials/products.
• Coordinate with the warehouse and internal teams regarding stock requirements.
• Monitor inventory levels and raise purchase requirements accordingly.
• Verify received materials/products against purchase orders and invoices.
• Maintain accurate records of vendors, quotations, purchase orders, invoices, and deliveries.
• Follow up with vendors regarding shortages, damages, delays, or discrepancies.
• Develop and maintain good relationships with suppliers.
• Assist management in identifying cost-saving procurement opportunities.
• Ensure procurement activities follow company policies and approval procedures.
• Prepare regular purchase and vendor reports for management.

Product Pricing

• Enter and maintain product costs and selling prices.
• Calculate pricing, markup, and margins.
• Update pricing when vendor costs change.
• Review existing products for pricing accuracy.
• Maintain organized pricing history and records.
• Ensure pricing information is accurate before products are activated.

New Product Setup

• Set up new products in the company's system.
• Enter product names, descriptions, UPCs, case quantities, costs, selling prices, and other required information.
• Verify all product information before activation.
• Maintain accurate product databases.

Required Skills

• Good knowledge of purchase and procurement processes.
• Strong vendor negotiation and communication skills.
• Good knowledge of MS Excel / Google Sheets.
• Ability to compare quotations and analyze pricing.
• Good coordination and follow-up skills.
• Strong attention to detail.
• Ability to manage multiple purchase requirements simultaneously.
• Basic knowledge of inventory and stock management.
• Good written and verbal communication skills.
• Ability to work independently and meet deadlines.

Qualifications

Education: Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or a related field preferred.

Experience: 1–3 years of experience in Purchase, Procurement, Wholesale, Distribution, or a related field.

Key Performance Areas (KPIs)

• Timely procurement of required products.
• Cost-effective purchasing.
• Vendor performance and coordination.
• Purchase order accuracy.
• Accurate product pricing and margins.
• Accurate and timely new product setup.
• On-time delivery of materials.
• Maintaining optimum inventory levels.
• Reduction of procurement-related discrepancies.

Work Location & Shift

CDT Wholesale
607, K10 GRAND, ATLANTIS K10, SARABHAI CAMPUS, B/H,
Subhanpura, Vadodara, Gujarat – 390023

Shift Timing: 5:30 PM to 1:30 AM